Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-39    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/4/2019 Final action: 2/4/2019
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with City Escape Garden & Design LLC for the 2019 Village Container Plantings Program in an Amount not to Exceed $90,000.00 and Authorizing Its Execution
Attachments: 1. Resolution-Container Plantings-City Escape, 2. Renewal Form-Container Plantings-City Escape, 3. Attachments-Container Plantings-City Escape
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with City Escape Garden & Design LLC for the 2019 Village Container Plantings Program in an Amount not to Exceed $90,000.00 and Authorizing Its Execution

End
Overview
Overview
In January of 2017 Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". City Escape Garden & Design LLC, of Chicago, IL was identified as the lowest responsive bidder for one of the contracts, the Village Container Plantings Program. The Village entered into an Independent Contractor Agreement with City Escape in 2017 and renewed in 2018. Staff proposes to exercise the second of the two possible renewals.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
For this work, the FY2019 budget provides a total of $180,000.00 for 1) the installation of plants and their maintenance in above ground movable container landscape planters and 2) Business District landscape maintenance in the General Fund, General Contractuals account no. 1001-43800-742-530660.

This item is for the installation of plants and their maintenance in above ground movable planters (item #1 above) which is proposed at a not to exceed amount of $90,000.00 from the above budget line item.

The second item noted in the first paragraph, Business District landscape maintenance, will be presented under another Board Agenda item. This amount also does not include landscape maintenance in DTOP which will be handled under an agreement with DTOP for that maintenance with funds also coming from the above budget line item.

Background
The Village maintains the landscaping in multiple business districts across the Village. Village staff, business owners, and residents place high importance on the quality and cleanliness of their business districts. Part of providing a high quality...

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