Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-42    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/4/2019 Final action: 2/4/2019
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Inc. for the 2019 Business District Landscape Maintenance Program in an Amount not to Exceed $80,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Business Districts-McAdam, 2. Renewal Form-Business Districts-McAdam, 3. Attachments-Business Districts-McAdam
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Inc. for the 2019 Business District Landscape Maintenance Program in an Amount not to Exceed $80,000.00 and Authorizing its Execution

End
Overview
Overview
In January of 2017 Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". McAdam Landscaping, Inc. of Forest Park, IL was identified as the lowest responsive bidder for one of the contracts, the Business District Landscape Maintenance Program. The Village entered into an Independent Contractor Agreement with McAdam Landscaping in 2017 and renewed in 2018. Staff proposes to exercise the second of the two possible renewals.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
For this work, the FY2019 budget provides a total of $180,000.00 for 1) Business District landscape maintenance and 2) the installation of plants and their maintenance in above ground movable container landscape planters and in the General Fund, General Contractuals account no. 1001-43800-742-530660.

This item is for the Business District landscape maintenance (item#1 above) only which is proposed to be $55,000.00 from the above budget account. The installation of plants and their maintenance in above ground movable container landscape planters will be presented under another Board Agenda item. This amount also does not include landscape maintenance in DTOP which will be handled under an agreement with DTOP for that maintenance with the funds coming from the above budget line item.

In addition, the FY2019 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Landscape Improvement account no. 3095-43780-101-570963. The Capital Improvement funds will be distributed between two la...

Click here for full text