Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-45    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/4/2019 Final action: 2/4/2019
Title: A Resolution Approving a Purchase Price Agreement with Core and Main LP for Materials for Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $60,000.00 in Fiscal Year 2019 and Authorizing its Execution
Attachments: 1. Resolution-Core and Main LP, 2. Purchase Price Agreement-Core and Main LP, 3. Attachment - 2019 Water Parts Bid Master list, 4. Attachment - Core and Main bid pricing

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with Core and Main LP for Materials for  Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $60,000.00 in Fiscal Year 2019 and Authorizing its Execution

 

End

Overview

Overview

The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village.  The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY2019 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($130,000.00) and 5040-43750-781-560631 ($25,000.00).

 

Background

Five vendors provided material price bids for 2019. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material.  Staff is bringing forward only the bids from the vendors that would exceed $25,000.00, the Village Managers spending authority.

 

Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $60,000.00 with Core & Main LP.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board has approved similar purchase price agreements for materials for installation and repair of water mains, fire hydrants and water services, on an annual basis.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing this type of purchase agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

The Village is the only Oak Park agency within the community that utilizes these materials.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Public Works Department for Maintenance and Service Programs.