Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-48    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/4/2019 Final action: 2/4/2019
Title: A Resolution Requesting Village of Oak Park Geographic Information System Data from the Cook County Assessor's Office
Attachments: 1. Resolution GIS Data from Cook County, 2. Agreement GIS Data from Cook County 2-4-19

Submitted By                     

Bill McKenna, Village Engineer

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Requesting Village of Oak Park Geographic Information System Data from the Cook County Assessor's Office

 

End

Overview

Overview

The Cook County Assessor's Office maintains geographic information system data related to all of the tax parcels in Cook County.  The Cook County Assessor's Office will share this data with a local municipality by means of an annually renewable intergovernmental agreement.  This Resolution is to request geographic information system data from the Cook County Assessor's Office for the 2017 tax year.

 

Body

Staff Recommendation

Approve the Resolution

 

Fiscal Impact

There is no cost associated with receiving the GIS data from the County Assessor's Office.

 

Background

Since at least 1999, the Cook County Assessor's Office (CCAO) has been providing geographic information system (GIS) related data to local municipalities through an intergovernmental agency agreement arrangement.  This data includes assessment data, property images, digital orthophotography (aerial images), planimetric data, cadastral data, and digital terrain data.

 

The Village of Oak Park has been requesting this data since 1999 as it has become available.  Village Staff has been using this data in carrying out Village business and duties.  These duties include, but are not limited to, identifying tax parcels by PIN, using the Assessor's data for analysis purposes, creating maps and exhibits, and other internal duties that can be accomplished using a geographic information system.

 

Each year, the CCAO requires the local municipalities requesting GIS data to submit an intergovernmental agency agreement for access to the data.  In addition, a Resolution from the requesting municipality supporting the data request must be included with the agreement.

 

The CCAO maintains records for over three million tax parcels so it takes some time for the CCAO to certify all of the parcels for a given tax year and enter them into their GIS databases.  As a consequence, the data for the previous year is made available in the fall of the current year.  Therefore, the Village is now requesting GIS data from the CCAO for the tax year 2017.

 

Alternatives

The alternative to this recommendation could be to delay action to gain additional information.

 

Previous Board Action

The Village Board adopted a similar Resolution on November 21, 2016, to obtain 2015 tax year geographic information system data from the Cook County Assessor's Office and on May 21, 2018, to obtain 2016 tax data.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

None at this time.

 

Intergovernmental Cooperation Opportunities

Adoption of this Resolution allows for an intergovernmental agreement between the Village of Oak Park and the Cook County Assessor's Office.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.