Submitted By
Steve Drazner, CFO
Agenda Item Title
Title
Review and Recommend Amendment to the Finance Department Organizational Chart
End
Overview
Overview
There are a total of three (3) FTE account clerks in the Finance Department, one (1) Account Clerk III position and two (2) Account Clerk II positions. There are currently two (2) vacancies among these three (3) positions. When vacancies occur, staff uses this opportunity to evaluate efficiencies and staffing levels.
End
Anticipated Future Actions/Commitments
Recommendation
Subject to consensus of the Committee, a recommendation will be made to the Village Board for review and approval.
Body
Report
The current SEIU Collective Bargaining Unit has three classifications for account clerks, Account Clerk I (Grade 2), Account Clerk II (Grade 3), and Account Clerk III (Grade 6). In the Finance Department there are two (2) Account Clerk II FTE positions and one (1) Account Clerk III FTE positions (FTE is defined as a full time equivalent).
Historically, the Finance Department has had two Account Clerk II positions which performed water billing and accounts payable duties and one Account Clerk III (this job title was previously Records Coordinator however in the most recent SEIU collective bargaining agreement the title was updated and approved by the Village Board via the new CBA). All three positions are in the Service Employees International Union Local 73 (SEIU). The Account Clerk III position was left vacant in December when the incumbent accepted a private sector position. Effective February 1, 2019, one of the employees in an Account Clerk II positions retired and the second employee in the Account Clerk II position, after a competitive recruitment process, was promoted to the vacant Account Clerk III position. This has resulted in both Account II positions vacant.
With both vacancies at the Account Clerk II level happening concurrently the current delivery of customer service, b...
Click here for full text