Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. for the Purchase of Unique Paving Material Cold Mix Asphalt Patching Material in 2019 in an Amount not to Exceed $35,000.00 and Authorizing its Execution
End
Overview
Overview
The Public Works Street Services Division uses Unique Paving Material (UPM), a high-performance asphalt patching material, to fill pot holes year-round and also for temporary street patching when hot-mix asphalt is not available. This item allows for a purchase price agreement for the acquisition of the materials in 2019.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 General Fund Budget for Street Services provides $55,000.00 in its Roadway Maintenance, Account, no. 1001-43740-761-560633, for this and other roadway material purchases. Staff estimates that in 2019 $35,000.00 will be needed for the purchase of UPM asphalt material from the Roadway Maintenance account.
Background
UPM is an excellent pot-hole patching material that bonds well to all pavement surfaces in both dry and extremely cold and/or wet conditions, while remaining pliable to work with, even in sub-freezing temperatures. UPM makes permanent pavement pothole repairs thus the material does not need to be replaced with hot-mix asphalt in the summer paving season. Other cold patch materials have been used but none have provided the superior performance of this UPM asphalt patching material.
The Department used an amount of a little over 200 tons of UPM asphalt patching material for all of 2018. In the past, the Street Division has spent on average approximately $25,000.00 to $35,000.00 annually on this material.
Staff placed an ad in the January 16, 2019 edition of the Wednesday Journal and posted the Request for Bids (RFB) document on the Village of Oak Park Web Site. Staff also contacted vendors and sent the RFB to a number of vendors who sell UPM. Four bids were received.
The lowest responsive bid for UPM High Performance Cold Patch Asphalt was $135.00 per ton, delivered, from Gallagher Materials Corporation. Staff proposes to enter into a purchase price agreement for $35,000.00. They have provided this material to the Village in the past and have provided excellent service and materials. Gallagher Materials have also provided prompt service and consistent quality of their product.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved this material purchase from this vendor in the past.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department proposes to continue to use this material and will bring future purchase requests to the Village Board.
Intergovernmental Cooperation Opportunities
No intergovernmental cooperation opportunities exist at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Maintenance and Service Programs.