Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-80    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/4/2019 Final action: 3/4/2019
Title: A Resolution Authorizing the Payment to Bellefeuil, Szur & Associates for Annual Support Services in an Amount Not to Exceed $53,050 Pursuant to the Software License and Services Agreement Dated July 20, 2016
Attachments: 1. Resolution- BS&A License, 2. BSA Contract- Fully Executed

Submitted By                     

Steven Drazner, CFO

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Authorizing the Payment to Bellefeuil, Szur & Associates for Annual Support Services in an Amount Not to Exceed $53,050 Pursuant to the Software License and Services Agreement Dated July 20, 2016

 

End

Overview

Overview

As outlined within the executed agreement with BS&A Software, the Village must pay an annual “service & support” fee which includes periodic software updates, service, and general support.  This is a fixed fee which includes all purchased applications/modules.  BS&A may, at its discretion, increase the annual service and support fee in subsequent years by a percentage not exceeding the yearly consumer price index.

 

Body

Staff Recommendation

Approve the Resolution

 

Fiscal Impact

The requested not-to-exceed amount of $53,050 is budgeted in the General Fund/Finance Department/Software License account #1001.41300.101.550663.

 

 

Background

BS&A annual service and support fees include the following modules/applications:

 

General Ledger/Budget

Fixed Assets

Utility Billing (Includes Online Payments)

Purchase Orders

Miscellaneous Receivables (A/R)

Accounts Payable

Cash Receipting

Payroll

 

The fee covers periodic software updates and all general software service and support issues needed throughout the year.

 

Attached for reference purposes is the executed contract between the Village and BS&A.  Pages 18 and 58 (corresponding to the 59 pages in the PDf document) of this agreement contain information on the annual support fees. 

 

 

Alternatives

N/A

 

Previous Board Action

N/A

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A

 

Performance Management (MAP) Alignment

N/A