Submitted By
Steven Drazner, CFO
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing the Payment to Bellefeuil, Szur & Associates for Annual Support Services in an Amount Not to Exceed $53,050 Pursuant to the Software License and Services Agreement Dated July 20, 2016
End
Overview
Overview
As outlined within the executed agreement with BS&A Software, the Village must pay an annual “service & support” fee which includes periodic software updates, service, and general support. This is a fixed fee which includes all purchased applications/modules. BS&A may, at its discretion, increase the annual service and support fee in subsequent years by a percentage not exceeding the yearly consumer price index.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
The requested not-to-exceed amount of $53,050 is budgeted in the General Fund/Finance Department/Software License account #1001.41300.101.550663.
Background
BS&A annual service and support fees include the following modules/applications:
General Ledger/Budget
Fixed Assets
Utility Billing (Includes Online Payments)
Purchase Orders
Miscellaneous Receivables (A/R)
Accounts Payable
Cash Receipting
Payroll
The fee covers periodic software updates and all general software service and support issues needed throughout the year.
Attached for reference purposes is the executed contract between the Village and BS&A. Pages 18 and 58 (corresponding to the 59 pages in the PDf document) of this agreement contain information on the annual support fees.
Alternatives
N/A
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A
Performance Management (MAP) Alignment
N/A