Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-26    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/4/2019 Final action: 3/4/2019
Title: A Resolution Approving a Three Year Professional Services Agreement with Alarm Detection Systems, Inc. for Burglar and Fire Alarm System Monitoring and Maintenance for Village-Owned Buildings in an Amount Not to Exceed $35,000.00 Annually, Authorizing its Execution and Waiving the Village's Bid Process
Attachments: 1. Resolution-ADS, 2. ADS Agreement, 3. Attachment A - ADS Scope of Work, 4. ADS - Attachment B, 5. Attachment-ADS-Sec of State
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Three Year Professional Services Agreement with Alarm Detection Systems, Inc. for Burglar and Fire Alarm System Monitoring and Maintenance for Village-Owned Buildings in an Amount Not to Exceed $35,000.00 Annually, Authorizing its Execution and Waiving the Village's Bid Process

End
Overview
Overview
The Village's current Burglar and Fire Alarm monitoring and maintenance company is Alarm Detection Systems, Inc. (ADS). ADS provides services for the following Village-owned buildings: Village Hall , Public Works Center, three fire stations, three pump stations, Village-owned parking structures (including OPRF parking garage), Dole Learning Center and Metra Station.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
Sufficient funding for Burglar and Fire Alarm system monitoring and maintenance services for Village-owned buildings is included in the FY2019 Budget in various Public Works and Parking Department General Contractual accounts.

If approved, expenditures with ADS for burglar and fire alarm system monitoring and maintenance services for Village-owned buildings would not exceed $35,000.00 in fiscal year 2019 and the two subsequent years ($28,335.48 total monthly cost plus $6,664.52 contingency for unforeseen required repairs to any Burglar and Fire Alarm components).

Background
ADS is the sole source vendor for the equipment associated with the burglar and fire alarm systems due to the radio frequency (RF) mode of transmission that is required for these buildings. ADS is also the current vendor under contract with the West Suburban Consolidated Dispatch Center (WSCDC) for direct connect alarms in the Village of Oak Park.

The following is general information regarding the services provided by ADS:

Burglar and Fire Alarm Repair Program:
Emergency Service: ADS will respond to a call for repair of alarm equipmen...

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