Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-71    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/4/2019 Final action: 3/4/2019
Title: A Resolution Approving an Independent Contractor Agreement with Garces Contractors LLC for Emergency Water and Sewer Repairs in an Amount Not to Exceed $50,000.00 in Fiscal Year 2019 and Authorizing its Execution
Attachments: 1. Resolution-Garces Contractors-2019 Emergency Water and Sewer Repairs, 2. Independent Contractor Agreement-Garces Contractors LLC, 3. Attachment-2019 Garces Contractors bid, 4. Attachment-2019 Emergency Water & Sewer Repair Rates, 5. Attachment-Garces Contractors LLC SOS
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Garces Contractors LLC for Emergency Water and Sewer Repairs in an Amount Not to Exceed $50,000.00 in Fiscal Year 2019 and Authorizing its Execution

End
Overview
Overview
The Public Works Department's Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable, lacks the necessary equipment to perform such repairs or multiple repairs are required simultaneously, an outside water and sewer contractor is called in to make the repairs.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 Water & Sewer Fund Budget provides $125,000.00 for emergency repairs to the water distribution system and sewer collection system. In the Water Budget, External Support, account number 5040-43730-777-530667 there is $75,000.00 and in the Sewer Budget, External Support, account number 5040-43750-781-530667 there is $50,000.00.

The funds will be split up between five contractors, Garces Contractors, LLC ($50,000.00), Cerniglia Company ($40,000.00), Concept Plumbing ($10,000.00), Unique Plumbing ($10,000.00) and Archon Construction ($10,000.00). The remaining budget amount of $5,000.00 will be reserved for any other contractor support required.

This item is requesting approval of an agreement with Garces Contractors LLC. Under another Board item is a request for approval of an agreement with Cerniglia Company. The agreements with Unique Plumbing, Concept Plumbing, and Archon Construction are within the Village Managers spending authority and will not require Board approval.

Background
As noted in the title, the Public Works Department's Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occ...

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