Submitted By
Public Works Director, John P. Wielebnicki
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2019 in an Amount Not to Exceed $200,000.00 and Authorizing its Execution
End
Overview
Overview
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. To assist the Village, contractors are utilized to make these street repairs. This item requests approval of an Independent Contractor Agreement with G.A. Paving, LLC for this work in 2019.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 Water and Sewer Fund budget provides for contractor pavement repairs. A total of $200,000.00 is dedicated for this work in account no. 5040-43730-777-530667, External Support ($100,000.00) and account no. 5040-43750-781-530667, External Support ($100,000.00).
Background
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. The final pavement restoration consists of a concrete base course over the utility trench followed by a two-three inch asphalt surface. The Village averages approximately 100-150 utility pavement repairs annually, with just over 100 utility pavement repairs completed in 2018. Patching sizes vary, however, a typical size is approximately 10’ x 10’. This work also encompasses restoring sidewalks and curbs damaged during water and sewer repairs.
Due to the number of pavement repairs that are needed each year, the work is completed by both contractors and in-house Public Works crews. The Department began a program in 2011 contracting out a portion of the pavement repairs for Village utility work. This allows Streets Division staff to perform other much needed maintenance activities while completing pavement repairs in a timely basis.
Bids were requested for this work from area contractors. An ad was also published in the January 23rd edition of the Wednesday Journal. The Request for Bids was also placed on the Village Web Site.
A total of five bids were received. After reviewing the proposals from the contractors, staff finds it is most advantageous to enter into an Independent Contractor Agreement with GA Paving, LLC. They provided the lowest unit prices in their bid and staff finds their past work for the Village to be competent. The Agreement also allows for two optional one year renewals.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Board has approved agreements annually with contractors who perform this work.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department will be bringing these agreements to the Village Board annually.
Intergovernmental Cooperation Opportunities
The Village is the only Oak Park agency within the community that utilizes these services
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Maintenance and Service Programs.