Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-77    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/4/2019 Final action: 3/4/2019
Title: A Resolution Approving a Purchase Price Agreement with Misfits Construction Company for the Purchase of Stone and Sand in an Amount Not to Exceed $45,000.00 in Fiscal Year 2019 and Authorizing its Execution
Attachments: 1. Resolution-2019 Stone & Sand Purchase, 2. Purchase Price Agreement-Misfits Construction Company, 3. Attachment-Misfits Construction Company Bid, 4. Attachment-2019 Stone & Sand Bid Summary, 5. Attachment_SOS-Misfits Construction Company
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Misfits Construction Company for the Purchase of Stone and Sand in an Amount Not to Exceed $45,000.00 in Fiscal Year 2019 and Authorizing its Execution

End
Overview
Overview
The Public Works Department uses stone and sand for backfill of excavations related to repairs to the water and sewer infrastructure throughout the Village. This item will allow the Village to enter into an agreement for the purchase of these materials in 2019.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 Water and Sewer Fund provides funds for the purchase of stone, sand, asphalt and concrete in the Roadway Maintenance Account, nos. 5040-43730-777-560633 ($45,000) and 5040-43750-781-560633 ($45,000.00) for a total of $90,000.00 for this and other roadway material purchases. Staff estimates that in FY2019 $45,000.00 will be needed for the purchase stone and sand materials.

Background
Pricing was requested for stone and sand from area suppliers. There were four responses as shown on the attached bid summary. An ad for the Request for Bids was published in the January 16th edition of the Wednesday Journal and posted on the Village Web Site.

After reviewing the bids for all materials it is most advantageous to purchase these materials from Misfits Construction Company. They provided the lowest prices for CA-6 (Course Aggregate no. 6), for CA-7 (Course Aggregate no. 7) and #2 Sand. These materials will be delivered to the Village Public Works Center.

Alternatives
The Board can delay action to gain additional information.

Previous Board Action
The Village Board has approved agreements for the purchase of these materials annually.

Citizen Advisory Commission Action
N/A.

Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department will be bringing agreements to the Vi...

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