Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Clark Dietz, Inc. for Construction Engineering for Project 18-16, Village Hall Parking Lot Improvements, in an Amount Not To Exceed $71,857 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested proposals for construction engineering services for the Village Hall Parking Lot Improvements project which is planned for construction spring of this year. The Village received eleven proposals for this construction management project and interviewed four firms. The proposal from Clark Dietz best fit the needs of the Village for this project. The work involves managing construction for resurfacing, replacement of lighting, repairs to the basement-garage, perimeter landscaping, and beautification of the area between the parking lot and the building.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
In the FY2019 budget there are available funds of $50,000 in the Parking Fund, Parking Services, Lots_Off Street Parking, Capital Improvements account no. 5060-43770-787-570707 and $21,857 available in the Capital Improvement Fund, DPW- Capital Projects, Base Program, External Support account no. 3095-43780-101-530667.
Background
This project is anticipated for construction to start in late April and consists of various improvements to the village hall parking lot including: resurfacing, replacement of lighting, repairs to the basement-garage, perimeter landscaping, and beautification of the area between the parking lot and the building. Engineering staff will function as the project manager for this project in regards to coordinating the needs of village hall staff, parking impacts, and accessibility to the building throughout the project duration.
The resurfacing portion of the work includes removal and replacement of the pavement, curb removal and replacement, and striping. While the parking lot is being removed structural repairs will be performed on the south portion of the basement-garage; the north portions of the basement-garage repairs were performed in 2016. The lighting in the parking lot is original and will be replaced in accordance with current lighting standards. The repair of the south portion of the basement-garage will disturb a large portion of the current plaza area which is proposed to be beautified with installation of hexagon unit pavers throughout, decorative planters, new trees, and the addition of street-furniture to make the space more inviting and a place for residents and staff to meet. The perimeter of the parking-lot while being disturbed by this work will be replaced with new planting materials.
The project also includes for the installation of charging-stations in the parking lot consisting of three dual-stations (6 docks) in the south portion of the parking lot for future fleet electric-vehicles and two dual-stations (4 docks) in the center island of the parking lot for customer electric-vehicles.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On October 1, 2018, the Village Board approved a Resolution Authorizing the Execution of a Contract with Alliance Contractors, Inc. for Project 18-16 Village Hall Parking Lot Improvements in an amount not to exceed $1,216,606.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.