Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-108    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/18/2019 Final action: 3/18/2019
Title: A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Park District of Oak Park to Transfer and Convey the Dole Center to the Park District and Authorizing its Execution
Attachments: 1. Dole Center Resolution, 2. Park District IGA, 3. Park District IGA exhibits, 4. Dole Center Deed, 5. IGA - Dole Center, 6. Dole Learning Center site plan 11-30-2015
Submitted By
Cara Pavlicek, Village Manager

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Park District of Oak Park to Transfer and Convey the Dole Center to the Park District and Authorizing its Execution

End
Overview
Overview
The Village and Park District have negotiated an Intergovernmental Agreement to transfer and convey the Dole Center to the Park District.

Body
Staff Recommendation
Adopt the Resolution.

Fiscal Impact
The Intergovernmental Agreement provides for sale of the property for $1 to the Park District by quit claim deed on or about May 31, 2019.

The Village will additionally incur expenses for the removal and digitization or destruction of records currently stored at Dole. There are approximately 400 boxes of records that are eligible for destruction (such as older Adjudication records related to judgements), 530 boxes of records that are eligible for digitization as they must be permanently maintained (such are records of the Village Board's proceedings from the 1990s and early 2000s) and 263 records that must be kept for several additional years before they are eligible for destruction. Subject to approval of the sale of the Dole Center, a competitive bid will be solicited for digitization services and a budget amendment subsequently prepared for Village Board consideration if the amount exceeds the Village Manager's spending authority.

Background
Since the establishment of the Park District in 1912 and the Village's Recreation Department in 1926, both the Village and Park District shared responsibilities for providing park and recreation and programs. Each acquired land and established parks. In the late 1970's and early 1980's, the Village's formally dissolved their Recreation Department and shifted all responsibilities to the Park District.

In an agreement in 2005 between the Village and Park District, the Village agreed to formally tra...

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