Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-99    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/18/2019 Final action: 3/18/2019
Title: A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, to Include Platinum Maintenance Membership for the Village's Permitting, Licensing and Inspection Services and to Add the Adjudication Workflow in an Amount not to Exceed $167,721.46 and Authorizing its Execution
Attachments: 1. Resolution CityView, 2. Annual Renewal Maintenance Agreement, 3. Adjudication Change Order, 4. Agreement, 5. Amendment to Agreement 01.19.18
Submitted By
Tammie Grossman, Director Development Customer Service Alvin Nepomuceno, Director Information Technology

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, to Include Platinum Maintenance Membership for the Village's Permitting, Licensing and Inspection Services and to Add the Adjudication Workflow in an Amount not to Exceed $167,721.46 and Authorizing its Execution

End
Overview
Overview
The Village launched the CityView Permitting, Licensing and Inspection software solution on May 9, 2016. The Village enters into Annual Maintenance Agreement with CityView to receive regular software updates and technical support services. Additionally, we are adding the Adjudication Code Enforcement process into the CityView system.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 Budget contains funds in the amount of $182,271 for CityView maintenance expenses and software configuration issues in line item 1001 46260 101 530667. The Annual Maintenance expenses are $152,121.46 and the addition of the Adjudication Code Enforcement workflow is $15,600 for total cost of $167,721.46.

Background
The Village renamed the software VillageView for the general public. The VillageView system allows users to apply for licensing and permits online. Additionally, the system has a mobile inspection component which allows inspectors to enter information into the system in real time. Support staff no longer enter the inspection reports into the system manually. Residents, businesses and contractors are able to view permits and all inspection activities in real time. Additionally, Development Customer Services, Fire, Public Works and Health Departments share one database which provides for a better customer...

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