Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Rebuilding of Three Dump/Salter Trucks Through the Purchase and Installation of Certain Equipment and the Replacement of Associated Electronics and Hydraulics from PB Loader Corporation in an Amount Not to Exceed $362,070.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY2019 Fleet Replacement Fund budget includes the rebuilding of three dump/salter trucks, which consists of the replacement of dump bodies, plows, leaf pusher chassis, V-Box salt spreaders and replacement of associated electronics and hydraulics. The equipment will be purchased from PB Loader Corporation. The installation will be completed by Lindco Equipment Sales, Inc. their local distributer. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The replacement of three dump bodies, plows, leaf pusher chassis, V-Box salt spreaders and replacement of associated electronics and hydraulics will cost $362,070.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $375,000.00 (three at $125,000.00 each).
The Village will pay PB Loader Corporation of Fresno, California for all work and equipment via the Sourcewell Purchasing Program Contract # 052417-PBL (Formerly National Joint Powers Alliance Joint Purchasing Program, NJPA).
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
This item will include the replacement of three dump truck bodies and associated electrical and hydraulic equipment. It also includes the replacement of the three older snow plows as well as replacing the V-Box salt spreaders with a new auger type system which will provide better salt distribution. Work will also include rebuilding the three leaf pusher chassis for these trucks. This purchase will provide the equipment with many more years of useful service from the existing equipment. The new dump bodies are stainless steel.
The equipment being replaced will match the previous truck rebuilds from 2018 providing commonality of parts and maintenance for service technicians as well usage for the drivers. Each truck being rebuilt in 2019 is a single axle 2005 International Harvester truck chassis.
The equipment will be purchase from PB Loader Corporation from Fresno, California. The local distributor for the installation will be Lindco Equipment Sales, Inc. from Merrillville, Indiana.
The cost for the rebuilding of these trucks costs $120,690.00 per unit as opposed to the estimated $190,000.00 per unit for new trucks with dump bodies, plows, leaf pusher chassis and V-Box salt spreaders.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement/ refurbishment of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Work Department s brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The equipment and services are to be purchased through the Sourcewell Joint Purchasing Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Sourcewell Joint Purchasing Program, operating out of Minnesota, provides member-centered solutions that enable government, education, and nonprofit agencies to work more efficiently, and leverages its resources to strategically reinvest in the communities they serve as an invaluable service cooperative partner. Sourcewell membership is available to all education and government entities, as well as nonpublic schools and nonprofit organizations. The Village is a member.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.