Submitted By
Fire Chief Tom Ebsen
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Agreement with Global Emergency Products for a Pierce Manufacturing, Inc. Fire Engine through the Houston/Galveston Area Council Cooperative Purchasing Program in an Amount Not to Exceed $695,824.00, Authorizing Execution of the Agreement and Waiving the Village’s Bid Process
End
Overview
Overview
This action authorizes the purchase of a fire engine pumper to replace a twenty-year old reserve fire engine. In the 2019-2023 Capital Improvement Budget, $700,000 was made available for the purchase of a new engine under Fleet Replacement for 2019. An apparatus committee consisting of Fire and Fleet personnel developed specifications and met with four vendors. Each of the vendors were members of the Houston/Galveston Area Council for competitive cooperative purchasing agreements. Upon review of all the proposals, the bid submitted by Pierce Manufacturing was the quote that met all of the specifications determined in a pre-selection needs evaluation.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
As noted above, the FY 2019 Capital Improvement budget allocated $700,000 for this vehicle replacement.
Background
The Oak Park Fire Department has three fire engine pumpers. Two are in service each day, one at the north fire station and one at the south fire station. The oldest pumper is in reserve ready to be placed in service at any time either front-line pumper is unavailable for maintenance reasons. The reserve engine is also placed in service whenever the ladder truck is out for maintenance. The current reserve pumper is a 1999 Smeal and it has exceeded its expected service life. The front-line pumpers are each nine-years old. Upon receipt of the new engine one of the nine-year old pumpers will be placed in reserve.
Specifications for the engine were developed by an apparatus committee to ensure that all the department’s needs were met. Four fire apparatus manufactures submitted proposals and met with the committee. The committee did site visits in the metro-area to inspect in-service pumpers for each of the vendors. The Pierce engine is the preferred vendor meeting all specifications including driving and operating safety, accessibility and storage of equipment, and separation of fire-contaminated equipment from personnel gear storage. Pierce also has a local service center in Aurora and is produced at a single-source factory in Wisconsin.
Alternatives
The Village Board could delay action and seek additional information.
Previous Board Action
This item was included as part of the FY 19 Capital Improvement Plan.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A
Performance Management (MAP) Alignment
N/A