Submitted By
Alvin Nepomuceno, Director of Information Technology and LaDon Reynolds, Chief of Police
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with CDW Government LLC for the Acquisition of Certain Computer Equipment in an Amount Not to Exceed $51,893.52 and Authorizing Its Execution
End
Overview
Overview
The Information Technology (IT) department is requesting the authorization to purchase twelve Getac A140 tablet computers to replace mobile computer equipment used in village police vehicles.
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Recommendation
Recommendation
Approve the Resolution
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
Each year, the Village allocates funds for the annual replacement of technology equipment in the Equipment Replacement Fund. The FY 2019 Budget allocated $56,000 for police mobile computer equipment replacement (account # 3029.41300.906.570720). Based on the request for quote responses, the total expense for this equipment replacement is $51,893.52 and is covered under this account.
Background
The IT department is recommending the replacement of older mobile equipment currently in use by the Police department. The equipment is at end-of-life and as such does not allow the Village to maintain a uniform equipment standard and is no longer under warranty. The equipment is being phased out to meet technology standards and to support the day-to-day operations of Police personnel and public safety.
A Request for Quote was sent with four vendors responding with complete quotes (and four incomplete responses) with CDW Government LLC responding with the lowest quote of $51,893.52.
Alternatives
The Village could elect to not fund this equipment which may result in reduced system security and productivity due to outdated technology.
Previous Board Action
The Board has regularly approved the purchase of new equipment to replace outdated technology through the approved budgeted Equipment Replacem...
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