Submitted By
Tammie Grossman, Director Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement With Revcon Technology Group, Inc., an Illinois Corporation, for the Service and Maintenance of Parking Access and Revenue Control Systems at Village Parking Garages in an Amount Not to Exceed $35,000 and Authorizing its Execution
End
Overview
Overview
The Contractor, Revcon Technology Group, Inc. (Revcon) will service and maintain the parking access and revenue control equipment (TIBA system) at the Holley Court, Avenue, and OPRF High School Parking Garages on an as-needed basis for the remainder of 2019 in an amount not to exceed $35,000. This is a sole source contract, since Revcon is the only Illinois dealer and servicer of the TIBA system. Timely service and maintenance to the equipment is necessary to ensure a convenient, reliable parking experience to residents and visitors of Oak Park.
End
Recommendation
Recommendation
Approve the Resolution.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The cost for this agreement is budgeted and funded through the Parking Fund GLs 5060.43770.784.530660 (Avenue) and 5060.43770.788.530660 (Holley Court) which include $10,000 and $28,000 respectively for TIBA service and maintenance. $22,000 of this combined amount has been already allocated, leaving $16,000 to be used for this agreement.
Additionally, the cost of this agreement is budgeted and funded through the Parking Fund GLs 5060.43770.788.540674 (OPRF High School), 5060.43770.788.540674 (Avenue), 5060.43770.788.540674 (Holley Court) which include $10,000, $20,000, and $27,000 respectively for general property repairs, of which a portion is intended for TIBA service and maintenance. That portion allocated will be $2,000, $7,000, and $10,000, respectively for a total of $19,000 to be used for this agreement.
Background
The Village contracts with Revon Technology Group, Inc. to furnish and install TIBA parking access and revenue control systems in all its parking garages. As the preferred vendor selected through an RFP process to provide gating, paystation, revenue control, intercoms, and license plate recognition (LPR) technology for the Village’s parking garages they have also been the provider of service and maintenance as the sole regional supplier of the TIBA branded equipment used in the parking garages. Revcon Technology Group, Inc. has been a responsible vendor in providing these services since selected through the RFP process for multiple project phases over recent years.
In April, the Village entered into a service and maintenance agreement with Revcon Technology Group, Inc. to cover immediate needs for the TIBA equipment in the Holley Court, Avenue, and OPRF High School parking garages in an amount not to exceed $22,000. This agreement is to provide the necessary approval to continue to address service and maintenance needs for the remainder of 2019 once the $22,000 from the April agreement is used.
To ensure continued normal operation of the TIBA equipment it is recommended the vendor Revcon Technology Group, Inc. continues to be the provider of reliable service and maintenance of this equipment as the warranties expire on the equipment and the village assumes financial responsibility for continued service and maintenance.
Alternatives
The alternative would be to begin a separate RFP process to obtain service and maintenance services. This would result in delays addressing immediate service and maintenance needs to keep the TIBA system, and the parking garages, functional, and is not recommended.
Previous Board Action
The Village Board approved the purchase and installation of intercoms for the three (3) elevators at the Holley Court garage on October 1, 2018.
The Village Board approved the purchase and installation of eighty-five (85) intercoms for the Holley Court, Avenue, and OPRF High School garages on September 5, 2017.
The Village Board approved the purchase and installation revenue control gate equipment and license plate recognition technology at the Holley Court and Avenue Parking Garages on August 7, 2017.
The Village Board approved the purchase and installation of revenue control gate equipment for the downtown garages on October 5, 2015.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A service and maintenance agreement for FY2020, to cover all TIBA equipment in the garages, including that which comes out of warranty this year, is expected to be brought to the board for consideration at the end of 2019.
Intergovernmental Cooperation Opportunities
N/A.