Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Rejection of Bids for the Village Wide Refuse/Recycling Container Pick Up Services and Authorizing Staff to Prepare a Budget Amendment for these Services to be Performed by Adding In-House Staff
End
Overview
Overview
Staff solicited bids for this work twice and both times only one contractor bid and in both cases the bids were significantly more than budgeted. Staff is proposing to reject the latest bid and prepare a budget amendment for these services to be performed by adding in-house staff.
End
Recommendation
Recommendation
Approve the Resolution
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 General Fund Budget, Street Services, provides $125,000.00 to perform refuse/recycling container pick up in the General Contractuals account no. 1001-43740-761-530660. In addition, in the Parking fund, $3,000.00 will be charged for weekly collection of refuse in the parking structures, in account nos. 5060-43770-(784 or 788) -530660.
The latest bid received for this work was for $190,555.60. If this work was performed by adding one FTE in the Public Works Street Division the cost is estimated to cost $149,301.90.
Actual contract costs for this work for the last five years has been: 2018 - $112,211; 2017 - $109,114; 2016 - $121,587; 2015 - $121,385; 2014 - $121,753; Average $117,209.98
Background
The Village is responsible for maintaining approximately 300 refuse and recycling containers throughout the Village. Many are within the twelve separate Business District areas which require regular refuse and recycling container pick up. There are also several events that occur in the Village that will require additional pick up prior to its occurrence. For the past nine years a contractor has been utilized to perform these services. Before that, the Public Works Streets Division employees performed th...
Click here for full text