Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-202    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/17/2019 Final action: 6/17/2019
Title: A Resolution Approving an Independent Contractor Agreement with H&H Electric Co. for the Installation of a Street Light behind the Eleven 33 Development, in an Amount not to Exceed $14,178 and Authorizing its Execution
Attachments: 1. Resolution_StreetLight 111 Maple, 2. Agreement Street Light Maple - H&H, 3. (1) H&H Electric Company proposal, 4. Bid Summary Street Light 111 S Maple, 5. RFP Street Light 111 S Maple

Submitted By                     

Bill McKenna, Village Engineer

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with H&H Electric Co. for the Installation of a Street Light behind the Eleven 33 Development, in an Amount not to Exceed $14,178 and Authorizing its Execution

 

End

Overview

Overview

The Village received two competitive bids for changing the low level pedestrian light pole to a higher level street light at 111 South Maple Avenue in the new cul de sac behind the Eleven 33 Development on South Boulevard east of Harlem to properly illuminate the area.  The developer has been unable to have their contractor complete this work which is required under their permit and requested the Village perform this work.  The developer will reimburse the Village for these costs upon award of contract prior to starting the work.   

 

End

Recommendation

Recommendation

Approve the Resolution

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

There is no financial impact for this work as revenues from the developer will reimburse the same fund being used to pay for this work.  There are available funds to pay for this work in the FY2019 Capital Improvement Fund, Public Works - Engineering, Street Lighting Improvements, account no. 3095-43780-101-570954. 

 

Background

The Eleven-33 Development (formerly the Lincoln Development) created a new cul de sac on Maple Avenue south of the building.  Per the approved permit drawings the existing low level pedestrian light pole needed to be replaced with a higher level brighter street light pole in order to properly illuminate the new cul de sac area.  The developer has been unable to have their contractor perform this work and requested the Village perform this work.  The Village received two proposals to complete this work.  The lowest proposal was from H&H Electric Co for $14,178. 

 

Staff has met with the developer and the developer will reimburse the Village upon award of contract prior to the Village executing the Independent Contractor Agreement and starting any work. 

 

The Village has previously worked with H&H Electric Co and they have done an excellent job in the past. 

 

Alternatives

The alternative to this recommendation could be to delay action to gain additional information. 

 

Previous Board Action

N/A.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

None at this time.

 

Intergovernmental Cooperation Opportunities

None at this time.