Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-212    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/8/2019 Final action: 7/8/2019
Title: A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount not to Exceed $190,000 and Authorizing its Execution
Attachments: 1. Resolution, 2. Agreement, 3. J Gill & Co RFP Response, 4. Consultant Recommendation, 5. Bids Holley Court Repairs, 6. RFP Holley Court Repairs, 7. RFP Holley Court Repairs Addendum

Submitted By                     

Tammie Grossman, Director of Development Customer Services

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount not to Exceed $190,000 and Authorizing its Execution

 

End

Overview

Overview

The Parking Division sent out an Request for Proposals (RFP) for structure maintenance repairs to the Holley Court Parking Structure. A total of thirteen (13) engineering firms appeared at the walk-through and eight (8) proposals were received. Staff in conjunction with Walker Restoration Consultants reviewed the proposals. The proposal from J. Gill & Co. was the lowest bid and best fit the needs of the Village for this project.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY2019 budget provides $400,000 for parking structure maintenance in the Holley court Garage, to include repairs and consultant work.  $190,000 will be used ($174,696 bid amount plus $15,304 as contingency).

 

GL: 5060-43770-788-570705 = $400,000 in which $364,800‬ is available

 

Background

This project is for Holley Court Parking Structure maintenance repairs.

 

Staff in conjunction with Walker Restoration Consultant reviewed the proposals. The proposal from J. Gill & Co. was the low bid and best fit the needs of the Village for this project.

 

The bid amounts were as follows :

Monson Nicholas Inc.                                                               $293,391.00

Bulley & Andrews                                                               $271,358.00

Allied Water Proofing                                                                $255,470.00

Naional Restoration Systems, Inc.                      $248,610.00

Golf Acquisition Group                                           $236,402.80

JLJ Contracting                                                                $201,035.00

Western Water Proofing                                           $195,597.00

J. Gill & Co.                                                                                      $174,696.00

 

Staff further discussed with J. Gill & Co. the opportunity to keep sections of the garage open at any given time.

 

Holley Court Parking Structure repairs will include the 3rd and 4th levels, the ramps between the levels, the ramp from level 2, and the northeast stair area on all floors. Work items include floor repair, traffic topping, beam and column repair, expansion joint repair, sealing, traffic markings and painting.

 

Alternatives

N/A

 

Previous Board Action

At the February 19, 2019 Board Meeting, a professional services agreement with Walker Parking Consultants/Engineers, Inc. was approved for creating repair documents, construction administration and observation of Holley Court Garage Repairs in an amount not to exceed $35,200.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A