Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Contract with MYS, Incorporated for Project 19-16, Lake and Forest Sidewalk Planter Installation in an Amount not to Exceed $204,500 and Authorizing its Execution as Reviewed at the February 26, 2018 Regular Meeting
End
Overview
Overview
This contract is in keeping with the February 26, 2018 regular meeting in which the Village Board approved the Lake Street Improvement Project’s scope, including the projects’ limits, decorative materials, and specialty features. Competitive bids were opened on June 20, 2019, for Project 19-16, Lake and Forest Sidewalk Planter Installation.
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Recommendation
Recommendation
Approve the Resolution
Body
Fiscal Impact
The FY2019 Budget includes $7,800,000 of funds in the Capital Improvement Fund, Public Works - Engineering, Streetscaping, for the Lake Street Streetscape Project which will be used to fund this work.
Background
Competitive bids were opened on June 20, 2019, for Project 19-16, Lake and Forest Sidewalk Planter Installation. The Village received one bid for this project from MYS, Incorporated in an amount of $204,500. The project includes installing a granite curbed planter feature with bronze lettering and decorative lighting on Lake Street at Forest to coordinate work with the Albion and Vantage developments’ streetscape and minimize future disruption with the 2020 Lake Street streetscape project at this location.
Due to delays in acquiring the required easements for streetscape improvements, work planned for Lake Street Streetscape project, as well as the water and sewer project and street resurfacing project, was previously rescheduled for 2020. Staff previously met with representatives of the downtown business districts who voiced support for pushing all of the work into 2020, rather than separating projects across 2019 and 2020. Lake Street improvements include work that is being bid by the Illinois Department of Transportation, Village water and sewer improvements and the resurfacing of Lake Street from Euclid Avenue to Austin Boulevard. As a result of the delay in construction of the Lake Street streetscape project a separate project to install the granite planter specialty feature was required to minimize future disruption of this corner in 2020.
Per the approved Planned Developed Ordinance for the Albion development, the Village was responsible for designing and installing the traffic signal improvements at this frontage, street lighting and electrical along Lake Street, and the granite curbed planter specialty feature at the Lake and Forest intersection. The work under this contract includes installing the granite curbed planter with bronze lettering reading “Downtown Oak Park.” The planter will include decorative pedestrian lighting and an in-ground LED lighting to illuminate the Downtown Oak Park lettering. Plans and a rendering of the planter are attached.
The majority of the work on this contract was originally intended to be completed with the Lake Street Streetscape project which should result in cost savings for the future streetscape project when that is bid by the State in the fall of this year.
The Albion development’s site work is currently underway and is scheduled to be substantially completed in August. Construction work on this contract will not be started until late September or early October once the granite is fabricated and delivered to the site. Work on this project is scheduled to be completed by November of this year.
The Village only received one bid for this project from MYS, Incorporated. The bid price from MYS was within the estimated cost for this project and represents a competitive bid for the project. Staff is recommending awarding a contract to MYS, Incorporated for this project as they have completed similar work in the past and are an excellent contractor.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the May 20, 2019 regular meeting the Village Board approved a Contract with Electric Conduit Construction Co. for Project 19-13, Lake Street and Forest Avenue Traffic Signal Improvements in an amount not to exceed $426,660.
At the November 19, 2018 regular meeting the Village Board approved a Resolution Authorizing Temporary Construction Easements and Permanent Sidewalk Easements on Lake Street for the Lake Street Streetscape Project, Section 16-00264-00-PV.
At the November 5, 2018 regular meeting the Village Board approved a Resolution Authorizing Local Funding and a Local Public Agency Agreement for Federal Participation with the State Of Illinois for Construction of the Lake Street Streetscape Project, Section 16-00264-00-PV.
At the November 5, 2018 regular meeting the Village Board approved a Professional Services Agreement with TranSystems Corporation for Phase III Construction Engineering for the Lake Street Improvement Projects in an amount not to exceed $1,464,930.
At the November 5, 2018 regular meeting the Village Board approved a Resolution Approving a Contract with Trine Construction Corp. for Project 19-1, Lake Street Sewer and Water Main Improvements, in an amount not to exceed $1,862,000.
At the September 4, 2018 regular meeting the Village Board Approved a Highways Land Acquisition Contract for Negotiation services with Swanson and Brown, Ltd. for Right-of-Way Acquisition for the Lake Street Improvement Project in an amount not to exceed $103,900.
At the July 9, 2018 regular meeting the Village Board Approved a Third Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Coordination with Developments and Revisions to Projects’ Scope for an additional $179,440.
At the March 5, 2018 regular meeting the Village Board approved the Lake Street Improvement projects’ scope and limits and provided direction to staff to modify the limits and scope to reduce the overall budget for construction of the projects to $15 million.
At the March 5, 2018 regular meeting the Village Board Approved a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648.
At the March 5, 2018 regular meeting the Village Board Approved an Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an amount not to exceed $36,511.
At the February 26, 2018 regular meeting the Village Board Approved the Lake Street Improvement Project’s Scope, Including the Projects’ Limits, Decorative Materials, and Specialty Features with a budgeted amount of $15 million.
At the October 16, 2017 regular meeting the Village Board approved a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $131,370.
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $117,560.
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A future agenda item will be presented at an upcoming Board meeting for approving a change order to the existing agreement with TranSystems Corporation for the Construction Engineering Services for the Lake Street Improvement projects for sub-consultant work related to marketing, outreach, website development, and coordination with the business districts for the upcoming streetscape project. Final dollar amounts are not known at this time for this upcoming change order but will be presented as soon as the scope of any remaining coordination and potential business incentive programs are determined.
Future agenda items will be presented at an upcoming Board meeting for approving change orders to existing agreements with the Thomas Engineering Group and the Lakota Group for increased costs for landscape design and engineering services for the design of this Lake and Forest signal project as well as costs associated with the change in the bidding date of the Lake Street project.
Intergovernmental Cooperation Opportunities
None at this time.