Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement for the Rebuilding and Reconfiguring of the Public Works Department, Water & Sewer Division, Emergency Repair Service Truck by Sauber Manufacturing Company in an Amount Not to Exceed $49,961.00 and Authorizing its Execution
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Overview
Overview
The FY 2019 Water & Sewer Fund budget for vehicle replacement includes funds for the rebuilding and reconfiguring of the Public Works Department, Water & Sewer Division, emergency Repair Service Truck, a 2000 Chevrolet Workhorse Step Van. The low bid was Sauber Manufacturing Company of Virgil, Illinois.
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Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
Funding is provided through the Water and Sewer Fund, Vehicle Replacement account No. 5040-43730-777-570750, in the amount of $50,000.00.
The rebuilding and reconfiguration of one Main Break service truck will cost $49,961.00.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
This item is for the rebuilding and reconfiguring of the Public Works Department, Water & Sewer Division’s, Emergency Repair Service truck. The truck is a 2000 Chevrolet Workhorse Step Van. This vehicle is commonly referred to as the “Watermain Break Truck” since it is used primarily during these emergencies. It has been used primarily in the winter since it offers the opportunity for workers to have a place to stay warm during emergencies repairs in cold weather. The rebuilding and reconfiguring the inside of the truck will provide more opportunities to use it year round.
In lieu of replacing the truck due to it having low miles (10,000 miles) and hours of use but yet become more efficient in the storage of equipment and materials staff is recommending the rebuilding of the inside of the vehicle. Water & Sewer Division staff has provided input into the rebuilding of the inside space.
The rebuilding will include a new air compressor, generator, work bench, compartment for maps, various compartments for storage of repair parts, tools and trench shoring. Sauber Manufacturing Company was the original builder of this vehicle.
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
This project budget comes out to $49,961.00 as opposed to approximately $120,000.00 for a vehicle replacement.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement/refurbishment of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
This vehicle is unique to the Village and no other Oak Park taxing bodies utilize a similar type of vehicle.