Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-226    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/22/2019 Final action: 7/22/2019
Title: A Resolution Approving an Independent Contractor Agreement with Allied Garage Door, Inc. to Replace Overhead Doors at the North and South Fire Stations and at the Public Works Center in an Amount Not to Exceed $82,550.12 and Authorizing its Execution
Attachments: 1. Resolution-Allied Garage Door Inc., 2. Independent Contractor Agreement-Allied Garage Door Inc., 3. Attachment-Overhead Door-Proposal Summary, 4. Attachment_Allied Proposal_7.22.19, 5. Attachment-SOS-Allied, 6. Attachment-2019-2023-adopted-capital-improvement-plan-Fire Station 2 doors, 7. Attachment-2019-2023-adopted-capital-improvement-plan-Fire Station 3 doors, 8. Attachment-2019-2023-adopted-capital-improvement-plan-PW doors
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Allied Garage Door, Inc. to Replace Overhead Doors at the North and South Fire Stations and at the Public Works Center in an Amount Not to Exceed $82,550.12 and Authorizing its Execution

End
Overview
Overview
This item was included in the FY 19 CIP. This item includes replacing the existing overhead doors at the North and South Fire Stations. In addition, this project also includes replacement of three doors at the Public Works Center. Public Works staff solicited proposals for this work and recommends accepting the proposal from Allied Garage Door, Inc.

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Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 CIP Building Improvement Fund Budget includes a total of $97,000.00 in account no. 3012-43790-101-540673 for replacement of overhead doors at the North and South Fire Stations and the Public Works Center.

The breakdown of the budget is as follows: Fire Station 2 Overhead Door Replacement ($30,000.00), Fire Station 3 Overhead Door Replacement ($35,000.00), High Speed Overhead Door for Fleet Shop ($17,000.00) and Outside Metal Overhead Doors at the Public Works Center ($15,000.00) for a total of $97,000.00.

If approved, the total contract cost with Allied Garage Door, Inc. would not exceed $82,550.12. This price includes accepting Option #1 for the Fire Station Doors.

Background
The Public Works Department issued a Request for Proposals (RFP) on May 22, 2019 for the replacement of overhead doors for the Fire Department and Public Works Center. The RFP was posted on the Village web site and advertised in the Wednesday Journal. Staff also sent the RFP to several local garage door companies.

Allied Garage Door, Inc. was the only company that submitted a proposal as shown on the attached Summary. Staff contacted other vendors to inquire why they did not pr...

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