Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-229    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/22/2019 Final action: 7/22/2019
Title: A Resolution Approving an Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Contractor Street Lighting and Traffic Signal Repair Services to Change the Not to Exceed Amount from $25,000 to $45,000 and Authorizing Its Execution
Attachments: 1. Meade Resolution, 2. Meade Amendment, 3. Attachment-Memo-Emergency Repl of Traffic Signal Controll Cabinet, 4. Attachment-2019 Meade ICA with Bid Tab, 5. Attachment-SOD-Meade Inc.
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Contractor Street Lighting and Traffic Signal Repair Services to Change the Not to Exceed Amount from $25,000 to $45,000 and Authorizing Its Execution

End
Overview
Overview
Due to an unexpected emergency replacement of the traffic signal control cabinet at the intersection of Oak Park Ave and Lake St. Meade, Inc. was requested to make the repair under an emergency authorization. As a result, there is a need to follow up and amend their agreement from the "Not to Exceed" amount from $25,000.00 to $45,000.00. This is to cover a payment of $24,034.00 for this repair.

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Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 General Fund Budget, account No. 1001-43720-752-530660 ($10,000.00) provides funds for Emergency Contractor Traffic Signal Repair Services. $2,402.61 remains unspent in that account.

The FY2019 Capital Improvement Fund Budget, account No. 3095-43780-101-570971 ($45,000.00) provides funds for Traffic Signal Controller and Detection Equipment replacement. The repair cost for the Lake/Oak Park traffic signal was paid for from this account. After the payment of $24,034.00 to Meade, Inc. for the Oak Park Ave. and Lake St. repair $19,223.79 remains in that account.

Background
The Public Works Department typically makes in-house repairs and upgrades to the street lighting and traffic control systems. When in-house staff is unavailable, or lacks the necessary equipment to perform emergency repairs or upgrades, an outside contractor is utilized to do the work. On March 11, 2019 the Village entered into an Independent Contractor Agreement with Meade, Inc. for Emergency Contractor Services for 2019 in the amount not to exceed $25,000.00.

On June 1st, the traffic signal control cabinet at Oak Park Ave. and Lake ...

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