Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-230    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/22/2019 Final action: 7/22/2019
Title: A Resolution Approving an Amendment to the Independent Contractor Agreement with MJA Plumbing & Sewer Co., Inc. to Provide Plumbing Repair Work to Change the Not to Exceed Amount from $20,000 to $40,000 and Authorizing its Execution
Attachments: 1. MJA Resolution, 2. MJA Amendment, 3. Attachment-MJA Agreement, 4. Attachment-SOS-MJA, 5. Attachment-Undeground garage bids

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Amendment to the Independent Contractor Agreement with MJA Plumbing & Sewer Co., Inc. to Provide Plumbing Repair Work to Change the Not to Exceed Amount from $20,000 to $40,000 and Authorizing its Execution  

 

End

Overview

Overview

Additional, unplanned plumbing repairs are needed for the underground parking garage at Village Hall and for repairs to cracked drain pipes at the Public Works Center.  This item includes an Amendment to the Independent Contractor Agreement with MJA Plumbing & Sewer Co., Inc. increasing the agreement from $20,000.00 to $40,000.00.

 

End

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY2019 Public Works Department, Building Maintenance Division Operating Budget includes a total of $171,639.58 in accounts 1001-43790-101, 711, 712, 713, 714 and 717-540674 for property repairs.  To date, $89,521.67 remains.

 

If approved, the total contract cost with MJA Plumbing & Sewer Co. would not exceed $40,000.00.

 

Background

On February 28, 2019, the Village Manager approved an Independent Contractor Agreement and Purchase Order (PO) with MJA Plumbing & Sewer Co., Inc. for emergency plumbing repairs for $20,000.00.  As of June 25, 2019, $7,787.89 remains on the PO.

 

Repairs to the floor drains in the underground parking garage at Village Hall are needed.  Staff solicited bids from area plumbers to complete the repairs.  MJA submitted the lowest price at $12,750.00. 

 

Additionally, repairs to cracked drain pipes at the Public Works Center will be needed, and staff estimates that cost to be approximately $10,000.00.  The balance of $5,037.89 would be for unforeseen repairs needed for the rest of 2019.

 

Alternatives

The Village Board could delay action to gain additional information.

 

Previous Board Action

The Village Board has approved similar amendments to repair agreements in the past.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

If additional plumbing repairs are needed at various locations in 2019 the Agreement would need to be further amended.

 

Intergovernmental Cooperation Opportunities

N/A.