Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with BLA, Inc. for Design and Construction Engineering for the 18-14 Bridge Deck Repair Project at Home, Oak Park, and East Avenues, to Change the Not to Exceed Amount from $63,976 to $71,958 and Authorizing its Execution
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Overview
Overview
In April of 2018 the Village of Oak Park entered into an agreement with BLA, Inc. for the design and management of the Bridge Rehabilitation Improvements, Project 18-14. During construction additional work was required beyond the original scope primarily for CSX and CTA permits, additional night time work for overseeing installation of protective shielding, and for a longer construction project duration than originally anticipated due to additional pavement patching and railroad permits. The various changes total $7,982 and adjust the previously approved contract amount of $63,976 to $71,958.
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Recommendation
Recommendation
Approve the Resolution
Fiscal Impact
There are available funds for this change order in the FY2019 Budget in the Capital Improvement Fund, Public Works - Engineering, Project Engineering account no. 3095-43780-101-570706.
Background
The 18-14 Bridge rehabilitation Improvement Project is completed and the consultant overseeing the construction of the project is requesting a change order to account for the additional duration of the construction project and for the additional hours spent assisting with securing IDOT, CSX, and CTA permits for the project beyond what was anticipated with the original scope.
Staff recommends approving the change order for the requested additional $7,982 as the construction project took approximately 6 months longer than anticipated due to permitting issues and additional patching areas and the consultant provided additional support services for acquiring permits. The consultants original scope did not anticipate the construction of the project taking this long and they also did not anticipate providing the level of support needed for obtaining permits. BLA, Inc. provided excellent construction management services for the duration of the construction project.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On November 5, 2018, the Village Board approved a change order and Amendment to the contract with Norvilla, LLC. for Project 18-14, Bridge Rehabilitation Improvements, in an amount not to exceed $64,790.
On September 4, 2018, the Village Board approved a contract with Norvilla, LLC. for Project 18-14, Bridge Rehabilitation Improvements, in an Amount not to Exceed $286,766.
At the April 16, 2018 regular meeting the Village Board approved an agreement with BLA, Inc. for design and construction engineering for the 18-14 Bridge Deck Repair Project at Home, Oak Park, and East Avenues, in an amount not to exceed $63,976.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A separate agenda item is being presented for approving a change order to the construction contract with Norvilla, LLC for construction of Project 18-14, Bridge Rehabilitation Improvements.
Intergovernmental Cooperation Opportunities
None at this time.