Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Superior Road Striping Incorporated for Thermoplastic Pavement Markings in an Amount not to Exceed $50,000.00, Authorizing its Execution and Waiving the Village’s Formal Bid Process for Said Agreement
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Overview
Overview
The Village re-stripes a portion of its streets in order to maintain their visibility. The scope of the work to be performed this year includes various centerlines, turn lanes, and parking lanes on parts of Oak Park Ave, Ontario St and Ridgeland Ave. Various stop bars and crosswalks adjacent to schools and other areas are also scheduled to be completed.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 Capital Improvements Fund Budget, account no. 3095-43780-101-570951, provides $50,000.00 for Thermoplastic Pavement Striping. To date no funds have been used from this account for this work.
Background
Thermoplastic Pavement Markings typically last approximately 3 - 5 years and requires ongoing maintenance. The Village does not have the staff or equipment to perform a large scale maintenance project such as this and relies on outside contractors for this service. Public Works Department is able to complete this work on a smaller scale.
The Suburban Purchasing Cooperative (SPC) is a joint purchasing program for local government agencies. The Northwest Municipal Conference, on behalf of the SPC solicited bids for a vendor to perform Thermoplastic Pavement Markings on participating municipalities’ streets. The low bid was submitted by Superior Road Striping Incorporated of Melrose Park, Illinois. The SPC’s Governing Board has approved the third of three (3) one-year contract extensions of the SPC 2019 Thermoplastic Lane Marking Contract to Superior Road Striping from April 12, 2019 through April 11, 2020.
A copy of the joint purchasing award notice with the unit cost summary is attached. This award will form the basis of the contract between the Village and Superior Road Striping.
Superior has completed this work for the Village in the past in a very satisfactory manner.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved this contractor for this service since 2008.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department will continue to bring this agreement to the Village Board semi-annually.
Intergovernmental Cooperation Opportunities
It is believed that there is a cost savings to the Village through the participation in this joint purchasing program.