Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with American Building Services, LLC to Replace the Lombard Side Doorway and Two Exterior Metal Courtyard Doors at Village Hall in an Amount Not to Exceed $17,953.79 and Authorizing its Execution
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Overview
Overview
This item includes replacing the existing Lombard side entranceway, including the metal door and frame, hardware, threshold and ADA push button. In addition, this project also includes replacement of the two metal doors, including frames, that lead out to the north courtyard from Village Hall.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 CIP Building Improvement Fund Budget includes a total of $25,000.00 in account no. 3012-43790-101-540673 for replacement of these three doors at Village Hall.
If approved, the total contract cost with ABS would not exceed $17,953.79 ($17,430.86 bid price plus a 5% contingency [$522.93] for unforeseen conditions).
This work is being brought to the Village Board for consideration since it would be classified as it is considered a Public Improvement that exceeds $10,000.00 per the Village Purchasing Policy.
Background
The Public Works Department issued an Invitation to Bid (ITB) on June 28, 2019 for the replacement of doors at Village Hall. The ITB was advertised in the Wednesday Journal. Staff also sent the ITB to several local door companies, including The Door Doctors, FCG Door and Automated Pedestrian Access. ABS was the only company that submitted a proposal as shown on the attached Summary. Automated Pedestrian Access stated that they would submit a bid but no bid was ever received. The other companies were non-responsive when staff attempted to follow up. Public Works staff recommends accepting the bid from American Building Services, LLC (ABS).
The existing Lombard side door, which is original to the building, has a frame that is in poor condition due to rust and requires replacement. Also, a new threshold would be installed at the bottom of the door which would improve the appearance of the entranceway. Currently there is no threshold at this location. Lastly, the existing intercom needs to be relocated closer to the ADA button that operates the door.
The two existing metal doors that lead out to the courtyard from Village Hall are also original to the building and in very poor condition and are in need of replacement. This project includes the replacement of these two doors and associated frames and hardware.
Alternatives
The Village Board could delay action to gain additional information.
Previous Board Action
None.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None.
Intergovernmental Cooperation Opportunities
None for this project.