Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-289    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/16/2019 Final action: 9/16/2019
Title: A Resolution Approving an Independent Contractor Agreement with Global Maintenance Solutions LLC to Provide Building Maintenance Services for the Public Works and Development Customer Services Departments in an Amount Not to Exceed $557,000 Annually and Authorizing its Execution
Attachments: 1. Resolution-Global Maintenance, 2. Contractor Agreement-Global Maintenance, 3. Proposal Summary-Building Maintenance Services, 4. Global Maintenance Proposal, 5. Global Maintenance-SOS
Submitted By
John P. Wielebnicki, Public Works Director; Tammie Grossman, Director of Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Global Maintenance Solutions LLC to Provide Building Maintenance Services for the Public Works and Development Customer Services Departments in an Amount Not to Exceed $557,000 Annually and Authorizing its Execution

End
Overview
Overview
Building Maintenance services of Village owned buildings are provided by a private contractor. The current agreement expires at the end of October 2019. Recently, proposals were solicited for these services for a successor agreement. This item proposes the execution of a three-year agreement between Global Maintenance Solutions, LLC and the Village for Building Maintenance Services.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Draft FY2020 Building Maintenance Operating Fund Budget proposes a combined total of $285,000.00 in account numbers, General Contractuals, 1001-43790-711, 713, 714 and 717-530660 for contracted Building Maintenance Services.

The Draft FY2020 Parking Fund Budget proposes a combined total of $272,000.00 in account numbers 5060-43770-783, 784, and 788-530660 for General Contractuals for Holley Court, the Avenue Garage and the OPRF Garage, $272,000.00 for contracted Building Maintenance Services.

If approved, the total annual contract cost with GMS would not exceed $557,000.00 ($507,000.00 bid price plus $50,000.00 for overtime related to snow or other emergency call-backs).

Background
In October of 2016 the Village entered into a three year agreement for Building Maintenance Services at all Village-owned properties, including the parking garages. The current agreement expires on October 31, 2019.

Staff issued a Request for Proposals for Building Maintenance Services in July of 2019. A total of three proposals were received: 1.) Orbis C...

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