Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-314    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/21/2019 Final action: 10/21/2019
Title: A Resolution Approving an Independent Contractor Agreement with Chicagoland Paving Contractors, Inc. for Parking Lot Improvements in an Amount not to Exceed $175,000 and Authorizing its Execution
Attachments: 1. Resolution, 2. Chicagoland Paving ICA, 3. 19-P787 - Chicagoland Paving Contractors, 4. RFP, 5. RFP Bid Summary Record, 6. Chicagoland Paving Contractors - Secretary of State

Submitted By                     

Tammie Grossman, Director of Development Customer Services

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with Chicagoland Paving Contractors, Inc. for Parking Lot Improvements in an Amount not to Exceed $175,000 and Authorizing its Execution

 

End

Overview

Overview

The Village released a Request for Proposals (RFP) for Parking Lot Improvements. A total of four (4) engineering firms submitted proposals. Staff reviewed and evaluated the proposals. The proposal from Chicagoland Paving Contractors, Inc. was the lowest, qualified bid and best fit the needs of the Village for this project.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY2019 budget contains $265,000 in GL account 5060-43770-787-570707 Parking Lot Capital Improvements. So far, this year $24,750 has been expended and $240,250 remains. The recommended bid will expend $175,000 ($160,011 bid amount plus $14,989 as contingency) of the remaining budget.

 

Background

This project is for Parking Lot Improvements.

 

The proposal from Chicagoland Paving Contractors, Inc. was the lowest qualified bid and best fit the needs of the Village for this project.

 

The bid amounts were as follows :                     

Chicagoland Paving Contractors, Inc.                     $160,011.00

Accu-Paving Co.                                                               $172,934.00

Brothers Asphalt Paving Co.                                          $195,468.64

Troch McNeil Paving Co.                                          $219,746.00

 

Staff will discuss with the selected firm the best way to keep parking space available and the least impactful method for serving the community.

 

In 2018, the Village preformed conditions assessment of all Villages owned and operated parking lots. This is part of a 5 year capital budget to improve all Village owned and operated Parking Lots.

 

Alternatives

N/A

 

Previous Board Action

At the September 19, 2018 Board Meeting, a professional services agreement with V3 Companies, LTD. was approved to develop a recommended 5-Year Capital Improvement Plan (CIP) for the Village's Surface Parking Lots, in an Amount not to Exceed $50,000 and Authorizing its Execution.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

This is year one of five for the Parking Lot Improvements project as indicated in the 2019 Budget Capital Plan.

 

Intergovernmental Cooperation Opportunities

N/A