Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing the Purchase of 3,500 Tons of Rock Salt from Compass Minerals America Inc. of Overland Park, Kansas at $78.86 Per Ton For the 2019/2020 Snow Season in an Amount Not To Exceed $276,010.00, and Waiving the Village's Bidding Process
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Overview
Overview
Rock salt is used as the principal deicer for snow and ice control in an effort to mitigate hazardous road conditions. The Village participates in the State of Illinois Joint Purchasing Program for materials and equipment commonly used by municipalities such as rock salt. This program provides the assurance that orders placed by the Village will be given priority over ad hoc orders. Participation in the Joint Purchasing Program results in volume discounts which the Village could not achieve on its own as a single purchaser.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 budget provides funds for the purchase of roadway salt materials in the Public Works, Street Services Budget, Account #1001-43740-765-560633, Roadway Maintenance. To date $32,019.20 remains in that account for salt should any salt need to be purchase in FY2019.
Salt needed for the portion of winter season after January 1, 2020 will be funded from the same account in the FY2020 budget. The FY2020 budget for salt is proposed to be $276,000.00. This amount will allow the Village to purchase 100% of the request. The contract allows the Village to purchase 120% of the order at the same price. Should the additional 20% of salt be needed for the winter, staff will need to bring forward a request for a budget amendment to cover the additional cost.
Background
Rock salt is the most readily available and cost effective de-icing material. Salt is used to keep snow and ice from bonding to the pavement thereby allowing snow plows to remove accumulated snow and ice quickly and efficientl...
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