Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Renewal of an Independent Contractor Agreement with Davis Tree Care and Landscape, Inc. for Fiscal Year 2020 Parkway Tree Pruning Services in an Amount Not to Exceed $315,000.00 and Authorizing its Execution
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Overview
Overview
In December 2017 the Village Board approved entering into an Independent Contractor Agreement with Davis Tree Care, Inc. for FY2018 Parkway Tree Pruning Services. The Agreement provides for two possible renewals. It is proposed to exercise the second of the two possible renewals with Davis Tree Care and Landscape, Inc. for FY2020 Parkway Tree Pruning Services. Tree pruning work is typically done in the months of January and February.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The proposed FY2020 Budget recommends a total of $320,000.00 for Parkway Tree Pruning in the General Fund, External Support account no. 1001-43800-741-530667.
Background
In September 2017 Village staff requested bids for three separate FY2018 tree maintenance contracts under a "Comprehensive Tree Maintenance Bid" for services in 2018. Davis Tree Care and Landscape, Inc. of Forest Park, IL was approved as the low responsive bidder for one of the contracts, Parkway Tree Pruning Services.
For the many years, the Village has maintained a regular parkway tree pruning program where every Village owned tree is pruned. All trees within a specified geographical area are pruned in a single season. All pruning is done by a contractor. Over time this regular maintenance has led to a drop in emergency calls and storm damage. Staff still find, based on rates of growth and Resident expectations, regular pruning is beneficial. In 2019 the Village Board approved moving to a three year pruning cycle where every tree will be pruned during one of those years. The proposed FY2020 pruning area includes all tree...
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