Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-353    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/2/2019 Final action: 12/2/2019
Title: A Resolution Approving a Supplemental Statement of Work for the Consultant Services Agreement with Municipal GIS Partners, Incorporated in an Amount Not to Exceed $101,828 and Authorizing its Execution
Attachments: 1. Resolution-MGP Services, 2. 2020 Supplemental Statement Of Work_OakPark, 3. 2019 Program Accomplishments OneSheet - Oak Park, 4. GIS Consortium 2019 Accomplishments and Planned Items for 2020, 5. 2015 Original Oak Park MGP Contract, 6. 2014 Original GISC Membership Agreement
Submitted By
Lisa Shelley, Deputy Village Manager and Alvin Nepomuceno, Director of Information Technology

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Supplemental Statement of Work for the Consultant Services Agreement with Municipal GIS Partners, Incorporated in an Amount Not to Exceed $101,828 and Authorizing its Execution

End
Overview
Overview
At the August 4, 2014 Regular Meeting, the Village Board directed staff to join the Local GIS Consortium. This was an opportunity for the Village to greatly improve GIS capabilities by providing all Village employees with training and access to GIS as well as provide an opportunity for some public access to GIS information. As a result, this is the annual contract approval to provide GIS services to the Village using shared resources from over 30 communities. A list of specific projects accomplishments in 2019, as well as goals for 2020 are attached to this item.

Body
Staff Recommendation
Adopt the Resolution

Fiscal Impact
The cost for participation in the Local GIS Consortium is funded in the Information Technology Department's External Support account #1001-41-40-142-530667 in the amount of $101,828.00. These funds cover the cost of sharing with other communities a project manager and contract employees who report to the Director of IT who coordinates all of the activities for the Village departments. This pays for 1 and 1/2 FTEs (contracted) three days a week.

Background
The Village Board approved joining the Local GIS Consortium on October 20, 2015. The GIS Consortium is considered a best practice initiative in which over 30 communities in the Chicago-metro area collaborated to outsource their GIS technology needs with a single private sector service provider. This allowed all communities in the Consortium to share the management and staffing associated with GIS. The use of GIS for the Village of Oak Park is part of the Village's IT Strategic Plan previously review...

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