Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-357    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/2/2019 Final action: 12/2/2019
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with G. A. Paving Construction, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots and Back-up Snow Removal for Public Streets for the 2020 Snow Season in an Amount Not to Exceed $175,000 and Authorizing its Execution.
Attachments: 1. Resolution, 2. Renewal Agreement, 3. Signed Agreement GA Paving 2018 Term, 4. Signed Agreement GA Paving 2019 Term
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with G. A. Paving Construction, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots and Back-up Snow Removal for Public Streets for the 2020 Snow Season in an Amount Not to Exceed $175,000 and Authorizing its Execution.

End
Overview
Overview
On December 11, 2017 the Village entered into an independent contractor agreement with G.A. Paving Construction, Inc. for snow plowing and salting of Village leased/owned parking lots and back-up snow removal for public streets which provided for two one year extensions. The current contract before the board is the second one-year renewal agreement with G.A. Paving Construction, Inc. to provide snow-ice removal from public parking lots, with back-up snow removal from public streets during the 2020 snow season.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Parking Fund FY2020 account #5060-43770-786-530660 has a balance of $50,000 for Plowing and Salting of Village Leased/Owned Parking Lots.

The Parking Fund FY2019 account #5060-43770-787-530660 has a balance of $100,000 for Snow Plowing and Salting of Village Leased/Owned Parking Lots.

The General Fund FY2019 account #1001-43740-765-530667 has a balance of $25,000 for back-up snow removal for public streets.

Background
The Village owns or leases approximately one hundred and ten (110) parking lots and is responsible for salting and snow removal in these parking lots and adjacent sidewalks.

On August 30, 2017, the Village issued a Request for Proposals (RFP) to seek qualified contractors for snow plowing and salting of Village owned/leased parking lots and sidewalks for up to three one years. The lots are to be salted by the contractor(s) when a snowfall is less than two (2) inches. The lots are to be plowed by the contractor(s) ...

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