Submitted By
Tammie Grossman, Director of Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Renewal of a Professional Services Agreement with HR Green, Inc. to Provide Plan Review and Inspection Services in Fiscal Year 2020 in an Amount Not to Exceed $900,000 and Authorizing its Execution
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Overview
Overview
This agreement with HR Green, Inc. is the third renewal will and result in the continuation of the outsourcing of day-to-day large project plan review and inspection activities, not currently handled by the Development Customer Services' Permit Division's in-house staff. Since this is the last extension allowed under the 2018 initial contract. Staff will issue and Request for Proposals for 2021 services in late 2020.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The General Fund FY2020 account #1001-46250-101-530667 (External Support) has $945,500 budgeted. This contract will not exceed $900,000 leaving a balance of $45,500 of which $45,000 will be used for the contractual services of Thompson Elevator Inspection Services. As a reminder, a percentage of the costs for outsourcing large project plan reviews and inspections will be covered by the permit fees charged for those projects.
Background
In order to continue to provide optimum customer service, the Development Customer Services Department's Permit Division outsources both inspections and plan review for most large projects. In addition, the outsourcing firm selected provides back-up inspection activities, typically handled by in-house staff, when Village staff is not available.
The Village initially hired HR Green to serve as the outsourcing firm in 2015. A new outsourcing RFP was issued on May 3rd, 2017, and the following firms submitted proposals: HR Green; SAFEbuilt; Building & Fire Technical; and T.P.I. Building Code Consultants.
As a result of the 2017 RFP process, staff recommended retaining the s...
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