Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Street Lighting and Traffic Control Repairs in 2019 to Change the Total Not to Exceed Amount from $25,000 to $39,000.00 and Authorizing its Execution
End
Overview
Overview
The Village entered into an agreement with Meade, Inc. for Emergency Street Lighting and Traffic Control Repairs for FY2019. The expenses resulting in damage to street lighting and traffic signals from traffic accidents has surpassed the amount of funds currently in the agreement. This Resolution will allow for paying an outstanding invoice to Meade, Inc. for emergency work plus cover any unforeseen accidents for the rest of 2019.
End
Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The FY2019 budget provides $55,000.00 for Emergency Street Lighting and Traffic Signal Repairs in the Street lighting Budget, General Contractuals, accounts no. 1001-43720-751-530660 ($45,000.00) for street lighting repairs, and 1001-43720-752-530660 ($10,000.00) for traffic signal repairs.
Currently there is $23,374.26 of unencumbered funds in the street lighting account and $5,254.26 in the traffic signal account, most of which was obtained from recovered damages from traffic accidents.
The amendment would increase Meade’s agreement from $25,000.00 to $39,000.00.
Background
The Village approved an Independent Contractor Agreement with Meade, Inc. on March 4, 2019 in the amount of $25,000.00 for Emergency Street Lighting and Traffic Control Repairs. There have been a number of traffic accidents that resulted in costly repairs to our street lighting and traffic control system this year. The most expensive being an accident at South Blvd. and Ridgeland Ave. which resulted in extensive damage to the traffic signals there. Fortunately, there have been recovered damages from many of the accidents that will cover the increase of funds proposed for this agreement with Meade, Inc.
The Village has contracted with Meade, Inc. to provide repair and other services for many years. They have always done an excellent job and are a great partner.
Village staff is requesting the not to exceed amount of the agreement be increased from $25,000.00 to $39,000.00 to provide the necessary funds to pay for an outstanding invoice and provide extra funds for any possible future damage before the end of the fiscal year.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board approved funding for Emergency Street Lighting and Traffic Control repairs as part of the FY2019 budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is not anticipated that the Public Works Department will be requesting another increase wth this agreement this fiscal year.
Intergovernmental Cooperation Opportunities
None at this time.