Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-008    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/13/2020 Final action: 1/13/2020
Title: A Resolution Approving Expenditures For Annual Support Services with Bellefeuil, Szur & Associates in an Amount Not to Exceed $56,000 for Fiscal Year 2020 Pursuant to the Software License and Services Agreement Dated July 20, 2016
Attachments: 1. Resolution- BS&A License

Submitted By                     

Steven Drazner, CFO

 

Reviewed By

CLP

 

Agenda Item Title

Title

A Resolution Approving Expenditures For Annual Support Services with Bellefeuil, Szur & Associates in an Amount Not to Exceed $56,000 for Fiscal Year 2020 Pursuant to the Software License and Services Agreement Dated July 20, 2016

 

End

Overview

Overview

Pursuant to the Software and License Services Agreement between the Village and BS&A, the Village must pay an annual amount which covers normal software maintenance and annual license fees.  BS&A software includes General Ledger, Accounts Payable, Accounts Receivable, Fixed Assets, Payroll, Purchasing, etc.    

 

Body

Staff Recommendation

Approve the Resolution

 

Fiscal Impact

This expense has been appropriated in Finance operating budget 1001.41300.101.550663 

 

Background

The Village utilizes BS&A for all accounting functions as noted above.  As is typical among software vendors, an annual license, maintenance, and service fee is assessed and is budgeted by staff each year in the amount specified under the software licesne and services agreement, as long as the Village continues to utilize the software.   

 

 

Alternatives

N/A

 

Previous Board Action

On July 18, 2016 the Village Board approved a Software License and Services Agreement with Bellefeuil, Szur & Associates, Inc. for an Enterprise Resource Planning System following the evaluation of proposals pursuant to an enterprise resource planning system RFP process which began in October 2015. 

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

This is an annual action.

 

Intergovernmental Cooperation Opportunities

N/A.