Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Second Amendment to the Independent Contractor Agreement with Oak Brook Mechanical Services, Inc. to Provide Emergency Repairs and Planned Heating, Ventilation and Air Conditioning Work in Fiscal Year 2019 for an Amount Not to Exceed $41,858.93 and Authorizing its Execution
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Overview
Overview
Additional unplanned Heating, Ventilation and Air Conditioning (HVAC) repairs were needed at Village Hall, the Public Works Center and the Central Water Pump Station. This item includes a Second Amendment to the 2019 Independent Contractor Agreement with Oak Brook Mechanical Services, Inc. (OMS) increasing the agreement from $40,000.00 to $41,858.93.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2019 Public Works Department, Building Maintenance, Operating Budget includes sufficient funds in accounts 1001-43790-101, 711, 712, 713, 714 and 717-540674 for property repairs.
Background
On February 28, 2019, the Village Manager approved an Independent Contractor Agreement with OMS for emergency HVAC repairs for $20,000.00. On July 22, 2019 the Village Board approved an Amendment to the Independent Contractor Agreement with OMS for an additional $20,000.00 for unforeseen repairs that were needed at the Public Works Center and at the Holley Court Parking Garage. The amended total amount was $40,000.00.
Towards the end of 2019, unforeseen repairs were needed on the Village Hall and Central Water Pump Station boilers, and a new fan motor was needed at the Public Works Center. The total amount for all additional unplanned repairs exceeded the 2019 Purchase Order amount of $40,000.00 by $1,858.93. This second Amendment to the original Independent Contractor Agreement with OMS is to cover the cost of these needed repairs.
Alternatives
The Village Board could delay action to gain additional informati...
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