Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Second Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Street Lighting and Traffic Control Repairs for a New Not to Exceed Amount of $49,685.22 and Authorizing its Execution
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Overview
Overview
As a result of recent vehicle accidents damaging critical traffic signal equipment the 2019 agreement with Meade, Inc. for Emergency Street Lighting and Traffic Control Repairs needs to be amended to cover the cost of those repairs. This would be the second amendment as the Village Board amended the agreement on December 2, 2019. This amendment increases the agreement from $39,000.00 to $49,685.22.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2019 Public Works Street Lighting budget provides $55,000.00 for Emergency Repairs in the Street lighting Budget, General Contractuals, accounts no. 1001-43720-751-530660 ($45,000.00) for street lighting repairs, and 1001-43720-752-530660 ($10,000.00) for traffic signal repairs.
Throughout the year, funds are added to this account from receipts from insurance companies of those who damaged the traffic signals or street lights. As a result, at the end of Fiscal Year 2019, $3,750.32 of unencumbered funds is available in the traffic signal contractual repairs account and $8,073.36 is available in the street lighting contractual repairs accounts for a total of $11,823.68. Only $10,685.22 is needed to cover the requested 2nd amendment to Meade’s agreement.
This amendment would increase Meade’s amended agreement from $39,000.00 to $49,685.22.
Background
The Village approved an Independent Contractor Agreement with Meade, Inc. on March 4, 2019 in the amount of $25,000.00 for Emergency Street Lighting and Traffic Control Repairs. The Village Board approved the first amendment to the agreement to increase the amount to $39,000.00 on December 2, 2019 due to additional traffic signal damage.
Unfortunately, an additional traffic accident damaged critical traffic signal equipment resulting in costly repairs to the traffic control system. The latest being a hit and run accident at South Blvd. and Oak Park Ave. where a traffic control cabinet was impacted on December 20, 2019 resulting in $11,447.20 in damages.
Staff is requesting the not to exceed amount of the agreement be increased from $39,000.00 to $49,685.22 to provide the necessary funds to pay for the outstanding invoice from 2019.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board approved funding for Emergency Street Lighting and Traffic Control repairs as part of the Fiscal Year 2019 budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Since Fiscal Year 2019 is over the Public Works Department will not be requesting another increase with this current agreement. An agreement for these types of services will be brought to the Village Board in 2020.
Intergovernmental Cooperation Opportunities
None.