Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Renewal of a Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $100,000.00 in Fiscal Year 2020 and Authorizing its Execution
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Overview
Overview
The Public Works Department, Water & Sewer and Street Divisions dispose of approximately 2,500 tons of excavated materials per year from water, sewer and street repair excavations. This item allows for the disposal of this material at a local Waste Management transfer station.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2020 Water & Sewer Fund Budget provides for dumping and disposal of excavated materials in the Water Budget, External Support, account number 5040-43730-777-530667 ($50,000.00) and in the Sewer Budget, External Support, account number 5040-43750-781-530667 ($45,000.00).
Also, in the General Fund, Streets Division Budget, External Support, account number 1001-43740-761-530667 there is $5,000.00 for disposal.
The total amount anticipated to be spent on this service is $100,000.00 in 2020.
Background
The Public Works Department, Water & Sewer Division make repairs to the water distribution and sewer collection systems. The Street Division also makes street repairs that require disposal of excavated materials. The excavated material from these repairs is taken to a local waste hauling transfer station.
In an effort to seek pricing, in 2019 staff requested disposal rates from area refuse disposal companies. Four companies responded: Waste Management of Illinois, Greenwood Transfer, LLC, Utility Transport and Advanced Disposal. Waste Management of Illinois offered the most favorable rate and a Purchase Price Agreement for this service was executed for 2019.
The Request for Pricing provided for two additional one year renewals with a possible price adjustment pursuant to the consent of both parties. This is the first renewal.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Board approved the initial agreement in 2019.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department will be bringing these types of service agreements to the Village Board annually.
Intergovernmental Cooperation Opportunities
The Village is the only Oak Park agency within the community that utilizes these services.