Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-020    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/27/2020 Final action: 1/27/2020
Title: A Resolution Approving an Independent Contractor Agreement with Garaventa USA, Inc. to Replace the ADA Chair Lift at the Village Hall Main Entrance in an Amount Not to Exceed $38,274.60 and Authorizing its Execution
Attachments: 1. Resolution-ADA Chair Lift-Garaventa, 2. Independent Contractor Agreement-Garaventa, 3. Attachment-RFP-VH Wheelchair Lift, 4. Attachment-Garaventa Proposal, 5. Attachment-2020 CIP-ADA Chair Lift, 6. Attachment-SOS-Garaventa

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with Garaventa USA, Inc. to Replace the ADA Chair Lift at the Village Hall Main Entrance in an Amount Not to Exceed $38,274.60 and Authorizing its Execution

 

End

Overview

Overview

This item includes replacing the existing ADA Chair Lift located at the main entrance of Village Hall with a new chair lift.   

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The Fiscal Year 2020 CIP Building Improvement Fund Budget includes a total of $40,000.00 in account no. 3012-43790-101-540673 for replacement of the ADA Chair Lift at the Village Hall main entrance.

 

If approved, the total contract cost with Garaventa would not exceed $38,274.60 ($36,452.00 bid price plus a 5% contingency [$1,822.60] for unforeseen conditions).

 

Background

The existing ADA Chair Lift at the Village Hall main entrance is inoperable and antiquated.  Repair parts have become very difficult to locate or acquire, and staff was unsuccessful in getting the unit repaired despite several attempts going back to 2017.  Staff met with the Disability Access Commission (DAC) in February of 2019 to review Village Hall accessibility.  The DAC recommended that in lieu of installing a new elevator at the south entrance to Village Hall that staff proceeded with seeking bids for the replacement of the wheelchair lift.

 

The Public Works Department issued an Invitation to Bid (ITB) on September 25, 2019 for the replacement of the wheelchair lift at Village Hall.  The ITB was advertised in the Wednesday Journal and on the Village web page.  Staff also sent the ITB to several elevator/lift companies, including Total Elevator Service, RAE Lifts, KONE, Dolphin Stair Lifts and Anderson Elevator.  Garaventa was the only company that submitted a proposal.  Total Elevator Service stated that they would submit a bid but no bid was ever received.  The other companies were non-responsive when staff attempted to follow up.  Public Works staff recommends accepting the bid from Garaventa. 

 

Alternatives

The Village Board could delay action to gain additional information

 

Previous Board Action

None.

 

Citizen Advisory Commission Action

The Disability Access Commission supports replacement of the lift.

 

Anticipated Future Actions/Commitments

None.

 

Intergovernmental Cooperation Opportunities

None for this project.