Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-021    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/27/2020 Final action: 1/27/2020
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2020 Parkway Tree Stump Removal Services in an Amount Not to Exceed $130,000.00 and Authorizing its Execution
Attachments: 1. Resolution-2020 Parkway Tree Stump Removal-A&B Landscape and Tree, 2. Renewal-2020 Parkway Tree Stump Removal-A&B Landscape and Tree, 3. Attachments - Agreement - Parkway Tree Stump Removal - A&B Landscaping and Tree, 4. Attachment - RFB - Tree Stumping - A&B Landscaping and Tree, 5. Attachments - Bid Tab - Parkway Tree Stump Removal - A&B Landscaping and Tree, 6. Attachments - State Certificate

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2020 Parkway Tree Stump Removal Services in an Amount Not to Exceed $130,000.00 and Authorizing its Execution

 

End

Overview

Overview

In December 2017 the Village Board approved entering into an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2018 Parkway Tree Stump Removal Services.  The Agreement provides for two possible renewals.  It is proposed to exercise the second of the two possible renewals with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2020 Parkway Tree Stump Removal Services. 

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The proposed Fiscal Year 2020 budget recommends a total of $130,000.00 for Parkway Tree Stump Removal in the General Fund, External Support account no. 1001-43800-741-530667.

 

A total of $130,000.00 from this account is proposed to be awarded to A & B Landscaping and Tree Service, Inc. for these services. 

 

Background

In September 2017 Village staff requested bids for three separate Fiscal Year 2018 tree maintenance contracts under a “Comprehensive Tree Maintenance Bid” for services in 2018. 

A & B Landscaping and Tree Service, Inc. of Riverside, IL was approved as the low responsive bidder for one of the contracts, Parkway Tree Stump Removal Services. 

 

Tree Stump Grinding is a necessary part of the tree removal process.  At one time in the past tree stump grinding was included as an incidental service to the tree removal price.  Staff has found that the Village is better served by contracting out for these services on their own.  Stumps are removed in a more timely and efficient manner at a lower cost. 

 

A & B Landscaping and Tree Service, Inc. has completed this work for the Village in a professional manner and is recommended to continue to provide the Village this service.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board approved funding for the program as part of the Fiscal Year 2020 budget and has approved tree stump removal contractor agreements annually.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing this agreement to the Village Board annually. 

 

Intergovernmental Cooperation Opportunities

None at this time.