Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing the Purchase of a 2020 New Way 8 Yard Side Loader Mini Packer, from Standard Equipment Company in an Amount not to Exceed $129,915.00 and Waiving the Village’s Bid Process for the Purchase and Instead Using a Joint Purchasing Program
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Overview
Overview
The Fiscal Year 2020 Public Works Fleet Replacement Fund includes the replacement of a 2003 Public Works refuse mini packer truck to be replaced with a 2020 New Way 8 yard side loader mini packer. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the a 2020 New Way 8 yard side loader mini packer will cost $129,915.00
Funding is provided in the Public Works Fleet Replacement Fund, account No. 3032-43900-858-570750. $175,000.00 was budgeted for the replacement of this vehicle.
The purchase of this vehicle will be made through the local Sourcewell vendor, Standard Equipment Company of Chicago, IL. The Village has purchased vehicles and equipment from Standard Equipment Company in the past. They are an excellent dealer of Public Works equipment.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
The vehicle that is being replaced assists the Public Works Department in collecting refuse from approximately 300 Village owned refuse receptacles that are placed in various business districts. The Department recently took this work back in-house after a cost evaluation for this service. Now that the Village returned doing this work it is necessary to replace the older refuse mini-packer truck.
Each year, the Village allocates funds for the annual replacement of vehicles. The Department of Public Works manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicle will include a 5.19 Liter, diesel engine running on B20 Bio Diesel. The New Way components will have a one year warrantee. The chassis will come with a three year, unlimited mile warranty.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
The existing vehicle will be sent to Auction.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the Sourcewell Joint Purchasing Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Sourcewell Joint Purchasing Program, operating out of Minnesota, provides member-centered solutions that enable government, education, and nonprofit agencies to work more efficiently, and leverages its resources to strategically reinvest in the communities they serve as an invaluable service cooperative partner. Sourcewell membership is available to all education and government entities, as well as nonpublic schools and nonprofit organizations. The Village is a member.