Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-073    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/18/2020 Final action: 2/18/2020
Title: A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. for the Purchase of Unique Paving Material Cold Mix Asphalt Patching Material in 2020 in an Amount Not to Exceed $35,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Gallagher Asphalt UPM, 2. Purchase Price Agreement-Gallagher Asphalt UPM, 3. Attachment-2020 UPM Cold Patch Bid Tab, 4. Attachment-Gallagher UPM Quote, 5. Attachment-Gallagher Materials Corp_Certificate of Good Standing
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. for the Purchase of Unique Paving Material Cold Mix Asphalt Patching Material in 2020 in an Amount Not to Exceed $35,000.00 and Authorizing its Execution

End
Overview
Overview
The Public Works Street Services Division uses Unique Paving Material (UPM), a high-performance asphalt patching material, to fill pot holes year-round and also for temporary street patching when hot-mix asphalt is not available. This item allows for a purchase price agreement for the acquisition of the materials in 2020.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2020 General Fund Budget for Street Services provides $53,000.00 in its Roadway Maintenance, Account no. 1001-43740-761-560633, for this and other roadway material purchases. Staff estimates that in 2020, up to $35,000.00 will be needed for the purchase of UPM asphalt material from the Roadway Maintenance account.

Background
UPM is an excellent pot-hole patching material that bonds well to all pavement surfaces in both dry and extremely cold and/or wet conditions, while remaining pliable to work with even in sub-freezing temperatures. UPM makes permanent pavement pothole repairs thus the material does not need to be replaced with hot-mix asphalt in the summer paving season. Other cold patch materials have been used but none have provided the superior performance of this UPM asphalt patching material.

The Department used a little over 200 tons of UPM asphalt patching material for all of 2019. In the past, the Street Division has spent on average approximately $25,000.00 to $35,000.00 annually on this material.

Staff placed an ad in the January 15, 2020 edition of the Wednesday Journal and posted the Request for Bids (RFB) document on the Village of Oak Park Web Site. Staff also contacted and se...

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