Submitted By
Tammie Grossman, Director, Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Service, Maintenance and Cellular Connectivity of Fifty-Three (53) Cale Paystations in an Amount Not to Exceed $62,875 and Authorizing its Execution
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Overview
Overview
The Contractor, Total Parking Solutions, Inc., will service and maintain fifty-three (53) Cale paystations on a quarterly basis, located throughout the Village. Additionally, Total Parking Solutions, Inc. will provide cellular connectivity to ensure constant communication to the Cale WebOffice Monitoring server for the fifty-three (53) Cale paystations. Regular maintenance and cellular connectivity are necessary to ensure a convenient, reliable parking experience to residents and visitors of Oak Park.
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Recommendation
Recommendation
Approve the Resolution
Fiscal Impact
The full $62,875 cost for this agreement, Cale Station WebOffice and Quarterly Maintenance in 2020, is funded through the Parking Fund GLs: On-Street - 5060.43770.786.530660 ($49,280.40) and Off-Street - 5060.43770.787.530660 ($13,594.60).
Background
The Village contracts with Total Parking Solutions, Inc. to furnish and install Cale paystations for metering various parking lots and on-street parking areas. As the preferred vendor selected through an RFP process, Total Park Solutions, Inc. has provided paystations for the Village’s conversion of all coin-operated parking meters. In addition, they have been the provider of quarterly service and maintenance and also of cellular connectivity functionality. Cellular connectivity is used to allow real-time credit card payment, integration with Passport Mobile Pay technology, and connectivity to Genetec License Plate Reader (LPR) technology recently installed in Parking Enforcement vehicles. Total Parking Solutions, Inc. has been a responsible vendor in providing these services since selected through the RFP process in 2018.
To ensure continued normal operation of the paystations and to ensure reliable connectivity between the paystations and the Cale WebOffice monitoring, it is recommended the vendor Total Parking Solutions, Inc. continues to be the provider of reliable service and maintenance of these paystations as well as of cellular connectivity services to enable real-time and historical monitoring of paystation sessions.
Newer paystations, recently purchased, remain under warranty and are not included in this maintenance contract.
Alternatives
N/A.
Previous Board Action
On March 18, 2019, the Village Board approved the purchase of service, maintenance, and celluar connectivity for the calendar year 2019 totaling $33,150, with Total Parking Solutions, Inc. Additionally, the Village is currently in the third year of a five-year effort to install paystations throughout Oak Park.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
N/A.