Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-081    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/18/2020 Final action: 2/18/2020
Title: A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount Not to Exceed $335,000, Authorizing its Execution and Waiving the Village's Bid Process
Attachments: 1. Resolution, 2. Agreement, 3. JGill Proposal 2020, 4. RFP Holley Court Repairs (1), 5. RFP Holley Court Repairs Addendum
Submitted By
Tammie Grossman, Director, Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount Not to Exceed $335,000, Authorizing its Execution and Waiving the Village's Bid Process

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Overview
Overview
This recommendation is for the final year of a three (3) year improvement project of the Holley Court Parking Garage. Staff is recommending waiving the bid process since J. Gill & Company was the low bidder for the prior garage repairs having been completed during phase 1 improvements (floors 5 and 6) in 2018 and phase 2 improvements (floors 3 and 4)in 2019. This contract is for phase 3 (floors 1 and 2).

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The FY2020 budget GL Item 5060-43770-788-570705 provides $400,000 for parking structure maintenance in the Holley Court Garage, to include repairs and consultant work.

If the Village Board approves another item on the agenda, Resolution 20-080 for Walker Parking Consultants/Engineers, in the amount of $37,200 there will remain $362,800. The proposed contract with J. Gill & Company is for a total of $335,000 ($314,072 proposal amount and $20,928 contingency amount) which would be $27,800 under budget.

The entire Holley Court Garage Parking Structure project was estimated to cost $1,200,000 over 3 years.


Background
In 2018 and 2019, J. Gill & Co. was the lowest bid and best fits the needs of the Village for this project. Due to J. Gill & Co.'s previous experience with the facility, the ability to assist Oak Park stake holders, and proper completion of previous phases, staff is recommending to continue working with J. Gill for the final phase of this project.

Holley Court Parking Structure repairs will include the 1st and 2nd levels, the ramps between the levels, the ramp from level 1, and the northeast stair area ...

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