Submitted By
Tammie Grossman, Director, Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Purchase and Installation of Twenty-Eight (28) Cale Paystations as a Sole Source Vendor in an Amount Not to Exceed $250,000, Authorizing its Execution and Waiving the Village's Bid Process
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Overview
Overview
The Contractor, Total Parking Solutions, Inc., shall provide twenty-eight (28) Cale paystations inclusive of installation and Weboffice (back office software and support). This purchase and installation will continue the Village's plan to convert legacy coin-operated parking meters to paystations. In 2017, this vendor participated in a bid process as part of the parking pilot program. Since that time Total Parking Solutions was the selected vendor for installing various paystations. Staff recommends continuing with Total Parking Solutions for consistency in the technology.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The cost ($250,000) to purchase twenty-eight (28) Cale Paystations was budgeted for in the Village FY 2020 Capital budget, funded through the Parking Fund (GLs 5060.43770.786.570707). The budget includes $246,820 for twenty-eight (28) Cale Paystations and $3,180 for contingencies.
Background
In 2017, an open pilot program with vendors for Parking Paysations with four (4) participants. The requirement for the pilot program was that the paystations have the ability to provide Pay-by-Plate programming in addition to other standard parking payment methods. After months of usage, staff and customer feedback, and vetting of the technology, it was determined that two (2) vendors had the type of equipment, back office, and service needed to fulfill the needs of the parking division. Cale and Parkeon were invited to participate in a Competitve Bid Process to determine the best vendor and long-term pr...
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