Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-090    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/2/2020 Final action: 3/2/2020
Title: A Resolution Approving a Water Meter and Water Meter Parts Purchase Price Agreement with Ferguson Enterprises, LLC, d/b/a Ferguson Waterworks in an Amount not to Exceed $100,000.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
Attachments: 1. Resolution 2020 - Water Meter Purchase, 2. Purchase Price Agreement 2020 - Water Meter Purchase, 3. Attachment-Ferguson Water Works price list 2020, 4. Attachment-Ferguson Water Works SOS 2020, 5. Attachment-Picture of Neptune Water Meter and Register Head, 6. question- water meter replacement, 7. question-Water Meter-Lead in Drinking Water Notification
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Water Meter and Water Meter Parts Purchase Price Agreement with Ferguson Enterprises, LLC, d/b/a Ferguson Waterworks in an Amount not to Exceed $100,000.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement

End
Overview
Overview
This item is for the purchase of water meters and water meter parts as part of the Public Works Departments continuation of maintaining the the water meter system. This is primarily a purchase for maintenance work and not part of the overall budgeted meter replacement program which is expected to be brought forward to the Board in Q3 2020.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The purchase of these materials will be funded from the Fiscal Year 2020 Water and Sewer Fund Budget, Capital Improvements, account #5040-43750-781-570707 (50%, $50,000.00) and #5040-43730-777-570707 (50%, $50,000.00) which provides funds for the water meter replacements.

Background
In an effort to strive for accurate reading of water usage and reduce non-revenue water loss the Public Works Department continues the process of replacing older/obsolete water meters.

There are approximately 12,600 meters in the Villages water system. The meters are necessary to record water usage for billing purposes. As meters age they can become less accurate due to wear on the metering parts. Meters have an expected life of 15-20 years for accuracy purposes. As meters age they will typically record less water usage than acutally is being used thus accounting for water usage that is not being billed.

There are two parts to a water meter. The first is a brass housing that the water flows through and measures the water. The second part is called a Register Head. The second part is what records the flow of water to determine the volume that has been used by the customer. The...

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