Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-094    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/2/2020 Final action: 3/2/2020
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2020 in an Amount not to exceed $200,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Renewal-GA Paving, 2. Agreement Renewal-GA Paving, 3. Attachment-GA 2019 Agreement with Supporting Documents, 4. Attachment-December-2019_CPI_Bureau of Labor Statistics Data, 5. Attachment-GA Paving 2020 Utility Patching Renewal Letter, 6. Attachment-GA Paving Bid, 7. Attachment-GA Paving_Certificate of Good Standing
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2020 in an Amount not to exceed $200,000.00 and Authorizing its Execution

End
Overview
Overview
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. To assist the Village, contractors are utilized to make these repairs. This item would allow for renewal of the Independent Contractor Agreement with GA Paving for 2020.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2020 Water and Sewer Fund budget provides for contractor Utility Pavement Repairs. A total of $200,000.00 is dedicated for this work in account no. 5040-43730-777-530667 ($100,000.00) and account no. 5040-43750-781-530667 ($100,000.00).

Background
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. The final pavement restoration consists of a concrete base course over the utility trench followed by a three inch asphalt surface.

The Village averages approximately 125-150 utility pavement repairs annually. Patching sizes vary; however a typical size is approximately 10' x 10'. This work also encompasses restoring sidewalks, curbs, and brickwork pavers damaged during water and sewer repairs.

Competitive bids were opened on February 1, 2019 when the Village issued a call for bids for 2019 Utility Pavement Patching Services. The low responsive bid was submitted by GA Paving, LLC of Bellwood, Illinois. They were awarded the 2019 contract on March 5, 2019. GA Paving has done excellent wo...

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